Executive Assistant

3 days ago

Cape Town, South Africa The Legends Agency Full time

Executive Assistant Support a dynamic US-based leadership team across multiple utility and construction entities Remote from South Africa | R27 000 - R35 000 | Full-time | US hours (PST) About Our Client Our client operates a group of companies within the construction, utilities, and infrastructure services space. With a multi-entity structure and a national footprint, the business supports complex field operations, strategic planning, and leadership functions across the United States. The company is fast-paced, collaborative, and impact-driven,  ideal for individuals who thrive in high-performance environments. The Role: Executive Assistant This is a high-level administrative support role to the CEO, COO, CFO, and other senior executives. The Executive Assistant will manage calendars, coordinate complex travel, and support cross-departmental operations across multiple time zones and business units. This role requires exceptional organizational skills, discretion, and the ability to operate independently in a demanding, fast-moving environment. Key Responsibilities 3-5 years of experience as an Executive Assistant or in a high-level administrative roleProvide daily executive support, including drafting communications, handling confidential information, and preparing reports and presentationsManage dynamic executive calendars across time zones and resolve scheduling conflictsCoordinate and book international travel, including detailed itineraries and real-time adjustmentsFacilitate cross-company scheduling and operational meetings across several business entitiesSupport compliance tracking, onboarding coordination, and employee communicationsPrepare agendas, take meeting minutes, and manage follow-up actionsPlan company events, leadership offsites, and staff functionsMaintain digital and physical filing systems, office supply processes, and vendor coordinationUse Microsoft Office 365, Teams, Outlook, SharePoint, and ERP systems for task execution and workflow management About You 3-5 years' experience in an Executive Assistant or senior administrative support roleProven experience managing executive calendars and complex travel logisticsStrong written and verbal communication skills with a high level of professionalismHighly organized, detail-oriented, and capable of handling multiple prioritiesDiscretion and sound judgment in handling confidential mattersProficiency in Microsoft Office Suite, SharePoint, Teams, and OutlookExperience using ERP or project management systemsBackground in construction, utilities, or multi-entity environments preferredComfortable working US hours (PST: Monday - Friday, 8 am - 5 pm)Must be South Africa-based and fluent in English with a neutral or no accentProactive, calm under pressure, and able to anticipate executive needs independently

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