HR Administrator

4 days ago


Johannesburg, South Africa African Recruitment and Training Full time

Ensure strong working relationships

  • Interact with all Organisations` staff in a professional and courteous manner

Payroll Administration

  • Print terminations list with copies of acceptance of resignation letters
  • Print transfer / promotion / job title change list with copies of approval paperwork and acceptance letters
  • Print fixed term list with copies of approval paperwork and the contracts of employment
  • Assist Payroll Manager with any projects
  • Assist employees with loan applications
  • Telephonic confirmation of employment

HR Administration

  • Drafting of promotion, transfer, job title changes and increase letters
  • Update termination listing once resignation letters have been received
  • Drafting of fixed term contract extensions
  • Ensure that all these documents are completed and signed by staff and relevant managers and are returned to HR

Transfers / Promotions / Job Title change / Increases / Once off Bonus

  • Arrange for manager and employee to sign relevant letters
  • Send out staff announcement mailer if applicable once letter has been signed by all parties
  • Update the transfer / promotion schedule once letter has been signed
  • Update the vacancy schedule once letter has been signed off
  • Make copies of letter / contract for payroll
  • Send new staff entry forms to staff movements and IT Helpdesk
  • Update staff file audit spreadsheet with the applicable changes and file in staff file

Terminations

  • Arrange for manager and employee to sign where applicable
  • Request for the manager to complete the staff exit form
  • Send the staff exit form to staff movements and IT Helpdesk
  • Send the employee the relevant exit documentation for completion and ensure it is returned to HR
  • Make copy of resignation letter / dismissal notice / settlement agreement for payroll
  • Update the termination schedule
  • Update staff file audit spreadsheet
  • Remove staff file from the cabinet and update the archive

Organograms

  • Generating and maintaining the companys organograms monthly
  • Sending organograms for approval to Managers every quarter (end January / April / July / October)
  • Once organogram is approved, place it in the shared folder

Staff Files

  • Ad hoc audit of staff files (quarterly)
  • Follow ups on outstanding information

Ad hoc

  • Management of all HR Admin templates / checklists related documentation

Requirements:

  • Matric or Senior Certification equivalent
  • A minimum of 1 years experience in reception and switchboard
  • Diploma / Degree in HR Management
  • Payroll processing experience would be advantageous



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