Personal Assistant

5 days ago

Cape Town, Western Cape, South Africa MC Technology Staffing Full time
Requirements:
  • Bachelors degree in business administration, Office Management, or a related field.
  • Proven experience as an Office Manager or in a similar administrative role.
  • Strong organizational and time management skills.
  • Excellent communication and interpersonal skills.
  • Experience with office management software and tools (Word, Excel, PowerPoint, Outlook PLUS Google suite).
  • Ability to handle sensitive information with confidentiality.
  • Strong problem-solving skills and attention to detail.
  • Ability to work independently and as part of a team.
  • Ideally, knowledge of basic accounting and budgeting principles.
  • Familiarity with basic HR processes and procedures.
  • Must have valid driver's license.
Responsibilities:
  • Assist and verify stock takes regarding office stationery.
  • Coordinate and schedule meetings, appointments, and travel arrangements for staff and management.
  • Maintain office equipment and arrange for repairs when necessary.
  • Handle incoming and outgoing correspondence, including emails, phone calls, and mail.
  • Assist in the preparation of reports, presentations, and other documents.
  • Support HR functions such as onboarding new employees and maintaining employee records.
  • Organize and coordinate office events and activities.
  • Manages the CEOs diary by scheduling appointments and sending reminders
  • Develop and maintain office systems including data management & filling.
  • Managing enquiries and telephone calls of a routine nature and re-routing urgent matters for attention in the absence of the chief executive.
  • Dealing with incoming email, faxes and post, often corresponding on behalf of the manager.
  • Responsible for coordinating and circulating internal newsletter.
  • Assist with creating documents and PowerPoint presentations
  • Administrative tasks & errands.
  • Perform Internet research where required.
  • Communicates with company senior managers end executives of outside organizations
  • Organizing and attending meetings and ensuring the manager is well prepared for meetings.
  • Responsible for typing memorandums, letters and reports from handwritten drafts, audio and speed writing notes.
  • Relieve reception. Take incoming and outgoing calls and messages.
  • Receives visitors, determines their needs and directs them accordingly.
  • Has direct contact with VIP clients. Contributes towards the image of the organization.
  • Occasional travel may be required for meetings or events.
  • Other duties as assigned.

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