Personal Assistant

Found in: Talent ZA 2A C2 - 3 weeks ago

Wellington, South Africa Cardoso Recruitment Full time

Our client, a PBO (public benefit organization) based in Wellington is looking for a highly motivated and organized individual to join their team as a Personal Assistant to the Chief Operations Officer.

They are a dynamic and impactful non-governmental organization dedicated to serving families caring for orphaned and vulnerable children with the resources they need to reach their God-given potential.


KEY PERFORMANCE AREAS
Executive Support:

  • Manage the COO''''s calendar, scheduling appointments and coordinating meetings.
  • Prioritize and handle emails, phone calls, and other communications on behalf of the COO.
  • Prepare and organize documents, reports, and presentations for meetings.

Travel Coordination:

  • Arrange travel itineraries, accommodation, and transportation for the COO and the Management Team
  • Ensure all travel arrangements align with the COO and Management Teams schedule and preferences.

Communication Liaison:

  • Act as a liaison between the COO and internal/external stakeholders.
  • Draft and edit correspondence, ensuring professionalism and accuracy.

Meeting Preparation:

  • Prepare meeting agendas, materials, and briefing documents for the COO.
  • Prepare meeting agendas, minutes and meeting packs for EXCO and Board meetings.
  • Attend meetings with the COO as required, taking minutes and following up on action items.

Project Management:

  • Assist in managing and coordinating special projects as assigned by the COO.
  • Keep track of project timelines and deliverables.

Volunteer Coordination:

  • Manage foreign and local volunteers, coordinating their travel and accommodation.
  • Build and maintain positive relationships with volunteers, fostering a supportive environment.


REQUIREMENTS

  • Bachelor''''s degree in a related field preferred.
  • Previous experience working in a similar role supporting top-level executives.
  • Proven experience as an executive assistant or personal assistant.
  • Exceptional organizational and time management skills.
  • Excellent written and verbal communication abilities.
  • High level of discretion and confidentiality.
  • Ability to work independently and collaboratively in a fast-paced environment.
  • Proficiency in Microsoft Office Suite and other relevant software.
  • Previous experience working in a similar role supporting top-level executives.
  • Personal alignment with the companys values and culture.
  • Criminal Clearance must be provided.

SALARY

R12 000

WORKING HOURS

Monday Friday 08:00 13:00

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