Personal Assistant

Our client, a PBO (public benefit organization) based in Wellington is looking for a highly motivated and organized individual to join their team as a Personal Assistant to the Chief Operations Officer.

They are a dynamic and impactful non-governmental organization dedicated to serving families caring for orphaned and vulnerable children with the resources they need to reach their God-given potential.

KEY PERFORMANCE AREAS

Executive Support:

- Manage the COO's calendar, scheduling appointments and coordinating meetings.
- Prepare and organize documents, reports, and presentations for meetings.

Travel Coordination:

- Arrange travel itineraries, accommodation, and transportation for the COO and the Management Team
- Ensure all travel arrangements align with the COO and Management Team’s schedule and preferences.

Communication Liaison:

- Act as a liaison between the COO and internal/external stakeholders.
- Draft and edit correspondence, ensuring professionalism and accuracy.

Meeting Preparation:

- Prepare meeting agendas, materials, and briefing documents for the COO.
- Prepare meeting agendas, minutes and meeting packs for EXCO and Board meetings.
- Attend meetings with the COO as required, taking minutes and following up on action items.

Project Management:

- Assist in managing and coordinating special projects as assigned by the COO.
- Keep track of project timelines and deliverables.

Volunteer Coordination:

- Manage foreign and local volunteers, coordinating their travel and accommodation.
- Build and maintain positive relationships with volunteers, fostering a supportive environment.

**REQUIREMENTS**:

- Bachelor's degree in a related field preferred.
- Previous experience working in a similar role supporting top-level executives.
- Proven experience as an executive assistant or personal assistant.
- Exceptional organizational and time management skills.
- Excellent written and verbal communication abilities.
- High level of discretion and confidentiality.
- Ability to work independently and collaboratively in a fast-paced environment.
- Proficiency in Microsoft Office Suite and other relevant software.
- Previous experience working in a similar role supporting top-level executives.
- Personal alignment with the company’s values and culture.
- Criminal Clearance must be provided.

SALARY

R12 000

WORKING HOURS

Monday - Friday 08:00 - 13:00

**Job Type**: Permanent

**Salary**: R11 000,00 - R12 000,00 per month