Assistant Board Secretary

2 weeks ago

Johannesburg, South Africa Phaki Personnel Full time
Responsibilitites
Provide administrative support to the Director: Governance, Legal and Secretariat.
  • Preparing for and organising meetings. This entails the logistics surrounding the venue, getting Board members to meetings on time, etc.; compiling, finalising and distributing the Board packs; filing, indexing, maintenance and retrieval of Board meeting documents on/from SharePoint; archiving of important legal documents; and all general administrative activities as instructed by the Director: Governance, Legal and Secretariat.
  • Take lead in the organising of Board and Board Committee meetings, and ensure that quorum exist for those meetings.
Assist the Director: Governance, Legal and Secretariat in providing administrative services to the Board and Board Committees.
  • Preparing for and organising meetings. This entails drafting all Board and Board Committee meeting agendas, compiling and finalising information / document packs, organising the logistics for the meeting, corresponding and following-up with Board and Board Committee members on logistics (regarding attendance, needs, feedback, etc.).
  • Setup Board and Board Committee preparatory meetings. Chair the preparatory meetings and ensure that all EXCO members are aligned with the agenda and the matters arising.
  • Guide EXCO with Board and Committee meeting processes and procedures. This includes advising them on the report submission deadlines and timelines of the distribution of Board and Committee meeting packs so that they can prepare and submit their reports in accordance with the deadlines. Quality assure and edit Board and Committee meeting submissions from EXCO where applicable.
  • Record minutes and draft accurate minutes of the Board Committee meetings.
  • Accurately Draft Board and Committee meetings resolutions and matters arising, as well as to ensure that they are circulated and reported on by the respective Directors on a timeous basis
  • Ensure that minutes are signed by relevant authorities and minute books are updated.
Assist in the logistics of registering the Trustees with the Master of the High Court.
  • Execute instructions (including errands) with regards to appointments, retirements, resignations and removal of Board Members.
  • Register Trustee Changes with the Master of the High Court, as instructed by the Director: Governance, Legal and Secretariat.
Assist in proving required and requested information to the Presidency.
  • Co-ordinate training and Compile formal submissions of compliance related documents (plans, budgets, Board minutes, annual financial statements, etc.) as mandated by calendar schedules and on instruction by the Director: Governance, Legal and Secretariat.
Develop an Annual Board Calendar.
  • Develop an Annual Board Calendar and ensure that meetings are held in accordance with the calendar.
Assist the Director: Governance, Legal and Secretariat in establishing and implementing a Board Training and Development Programme.
  • Develop a Board Training and Development Programme and ensure that Board members are invited and attend the relevant training suitable to their training needs.
Implement and manage the risk management process.
  • Assist the Director Governance, Legal and Secretariat with implementation and monitoring of the risk management process and plan that supports the company's strategy.
Compliance, Monitoring and Reporting (Including Risks).
  • Assist the Director: Governance, Legal and Secretariat, and Corporate Legal Manager with managing legal and contractual issues with partners and suppliers as instructed by the Director: Governance, Legal and Secretariat.
  • Follow up to ensure that suppliers deliver to SLAs.
  • Compile database of the relevant legislation.

General Administration.
  • Up-to-date maintenance of Board, Board Committees, and other stakeholder Database and mailing lists.
  • Assist/execute and maintain a filing and document management system for the Board Secretarial function.
  • To assist with general administration and secretariat support on Board Secretariat activities.
Board Emoluments.
  • Responsible for processing remuneration and travel cost of the board members.
Budget Management.
  • Assist the Director: Governance, Legal and Secretariat with developing the annual budget and monitoring expenditure against the budget for the Board Secretariat.

  • Assistant Board Secretary

    4 weeks ago

    Johannesburg, South Africa Thusa Batho Labour Solutions Full time

    Job DescriptionOur client is seeking an organised and detail-oriented Assistant Board Secretary to join their Governance, Legal, and Board Secretariat team. In this role, you will provide essential administrative and governance support to the Director of Governance, Legal, and Board Secretariat, as well as the Board of Trustees. Your primary focus will be to...

  • Assistant Board Secretary

    4 weeks ago

    Johannesburg, South Africa Thusa Batho Labour Solutions Full time

    Our client is seeking an organised and detail-oriented Assistant Board Secretary to join their Governance, Legal, and Board Secretariat team. In this role, you will provide essential administrative and governance support to the Director of Governance, Legal, and Board Secretariat, as well as the Board of Trustees. Your primary focus will be to facilitate the...

  • Assistant Board Secretary

    2 weeks ago

    Johannesburg, South Africa Thusa Batho Labour Solutions Full time

    Job DescriptionOur client is seeking an organised and detail-oriented Assistant Board Secretary to join their Governance, Legal, and Board Secretariat team. In this role, you will provide essential administrative and governance support to the Director of Governance, Legal, and Board Secretariat, as well as the Board of Trustees. Your primary focus will be to...

  • Assistant Board Secretary

    2 weeks ago

    Johannesburg, South Africa Thusa Batho Labour Solutions Full time

    Our client is seeking an organised and detail-oriented Assistant Board Secretary to join their Governance, Legal, and Board Secretariat team. In this role, you will provide essential administrative and governance support to the Director of Governance, Legal, and Board Secretariat, as well as the Board of Trustees. Your primary focus will be to facilitate the...

  • Assistant Board Secretary

    2 weeks ago

    Johannesburg, South Africa Phaki Personnel Management Services Full time

    Minimum RequirementsLLB/ BCom Law/CIS (NQF Level 7)Board Secretarial courses (with regard to the legal, compliance, government/business environment) or corporate governance courses (an advantage)5 years secretarial experience at an executive levelWorking with senior and influential thought leaders and decision makers (in a political / stakeholder environment...

  • Assistant Board Secretary

    2 weeks ago

    Johannesburg, South Africa Jobted ZA C2 Full time

    Responsibilitites Provide administrative support to the Director: Governance, Legal and Secretariat. - Preparing for and organising meetings. This entails the logistics surrounding the venue, getting Board members to meetings on time, etc.; compiling, finalising and distributing the Board packs; filing, indexing, maintenance and retrieval of Board meeting...

  • Assistant Board Secretary

    2 weeks ago

    Johannesburg, South Africa Phaki Personnel Full time

    ResponsibilititesProvide administrative support to the Director: Governance, Legal and Secretariat. Preparing for and organising meetings. This entails the logistics surrounding the venue, getting Board members to meetings on time, etc.; compiling, finalising and distributing the Board packs; filing, indexing, maintenance and retrieval of Board meeting...

  • Assistant Board Secretary

    2 weeks ago

    Johannesburg, South Africa Cletech Recruitment Full time

    Key Performance AreaProvide administrative support to the Director: Governance, Legal and Secretariat.Preparing for and organising meetings. This entails the logistics surrounding the venue, gettingBoard members to meetings on time, etc.; compiling, finalising and distributing the Board packs;filing, indexing, maintenance and retrieval of Board meeting...

  • Executive Secretary to the Board

    2 weeks ago

    Johannesburg, Gauteng, South Africa Thusa Batho Labour Solutions Full time

    About This RoleThusa Batho Labour Solutions is seeking an organised and detail-oriented Executive Secretary to the Board. This role will be responsible for developing governance procedures, compiling meeting documents, and maintaining Board records.Main ResponsibilitiesDeveloping governance procedures to ensure efficiency and complianceCompiling meeting...

  • Executive Board Secretary

    5 months ago

    Johannesburg, South Africa Vivo Group Full time

    **Executive Board Secretary - 12 Months Contract** The aim of this position is to provide a full range of secretariat services and to advise the Board of Trustees on governance and legal matters. To ensure the effective, proper and efficient functioning of the Board and all its sub-committees. To provide secretarial services to the Board, minute-taking and...

  • Board Secretary and Governance Specialist

    2 weeks ago

    Johannesburg, Gauteng, South Africa Phaki Personnel Full time

    About the RoleWe are seeking a highly organized and detail-oriented Board Secretary and Governance Specialist to join our team at Phaki Personnel.Job SummaryThe successful candidate will provide administrative support to the Director: Governance, Legal and Secretariat, assist in the logistics of registering Trustees with the Master of the High Court, and...

  • Assistant Company Secretary

    5 months ago

    Johannesburg, South Africa PC Staffing Solutions Full time

    **PURPOSE OF THE JOB**: To support the Company Secretary in delivering effective and efficient corporate secretarial and governance services to the Board. **MINIMUM QUALIFICATIONS**: - Matric (Grade 12 Senior Certificate) - Bachelors degree in Law, Business Management or Public Administration or equivalent NQF 7 qualification - Certificate in corporate...

  • Commitee Secretary

    6 months ago

    Johannesburg, South Africa Edge Executive Search Full time

    Reporting to the Company Secretary, the focus of this role is to assist the Company secretary with the provision of corporate governance services and company secretarial support to the following: - Board - Board Committees - EXCO - Insurance Board - Insurance Board Committees - Insurance EXCO - Individual directors and executives **1. Provision of...

  • Assistant Company Secretary

    6 months ago

    Johannesburg, South Africa Nedbank Full time

    Job Family- Risk, Audit and Compliance - Career Stream- Company Secretarial - Leadership Pipeline- Manage Self: Professional **Job Purpose** - To ensure compliance and governance of relevant Nedbank Group sub committees and domestic subsidiary companies to legislative requirements and to mitigate risks to the bank. **Responsibilities**: - Provide...

  • Assistant Company Secretary and Statutory Liaison

    5 months ago

    Johannesburg, South Africa Affirmative Portfolios Full time

    **Office Administration ~ PA (Personal Assistants) ~ Office Management** **JHB North** ***: **Assistant Company Secretary and Statutory Liaison - Sandton** **Permanent - R670 500 p/a** **Summary** - Assist in the facilitation and administration of Company Secretary duties as outlined in the companies act and guided by PFMA regulations - Provide for the...

  • Assistant Company Secretary and Statutory Liaison

    5 months ago

    Johannesburg, South Africa Six Sense Full time

    Gauteng, JHB - Northern Suburbs - Annually Cost To Company (Market related) A well-established short term insurer is seeking to appoint a Assistant Company Secretary and Statutory Liaison To assist in the facilitation and administration of Company Secretary duties as outlined in the Companies Act and guided by PFMA regulations. **Qualifications**: -...

  • Assistant Company Secretary

    6 months ago

    Johannesburg, South Africa Hollard Recruitment Full time

    **Job Advert Summary**: The Group Finance & Assurance Team is looking for an Assistant Company Secretary to join the team. The Assistant Company Secretary will be responsible for the development of the annual corporate calendar as well as meeting management & preparation amongst other various tasks. **Required Knowledge and Experience**: **Knowledge** -...

  • Associate, Governance

    1 month ago

    Johannesburg, South Africa Standard Bank of South Africa Limited Full time

    To provide board support and secretarial services to allocated portfolios of subsidiary companies' boards, and board and management committees. To provide support to committee members on governance matters, ensuring effective and efficient functioning of all boards and committees by adopting an appropriate standard of governance. To assist with ensuring...

  • Company Secretary: Sandringham

    5 months ago

    Johannesburg, South Africa Affirmative Portfolios Full time

    **Legal ~ Secretarial ~ PA (Personal Assistants)** **JHB North** ***: **Office of the CEO: Company: Secretary** **R2 282 939-00 p/a - Sandringham** **Role** **Key Responsibilities** - Arrange and manage all Board and Sub-Committee meetings of the board. - Provide proactive support to the Chairperson of the Board and various Chairs in the sub-committees of...

  • Company Secretary

    1 month ago

    Johannesburg, Gauteng, South Africa AJ Personnel Full time

    Job DescriptionWe are seeking a highly skilled Company Secretary to join our team at AJ Personnel. The successful candidate will be responsible for providing secretarial support to the Board and ensuring compliance with relevant legislation.Key Responsibilities:Develop an annual meeting plan for Board, Committee, and Annual General meetingsPrepare notices...