Operational administrative assistant

2 weeks ago

Pretoria, South Africa Pro Tem Recruitment Full time

We are seeking a highly organised and versatile individual to provide direct support to the COO and broaderoperations team. This role requires a proactive, detail-oriented person who can manage executiveadministration, oversee operational processes, and develop reporting dashboards to ensure smooth companyperformance.JOB SPECIFICATIONKey Responsibilities:1. Executive & Administrative Support- Manage the COO’s calendar, emails, meetings, and travel arrangements.- Prepare agendas, take minutes, and follow up on action items.- Handle confidential information with discretion.- Maintain filing systems (digital and physical).2. Operational Assistance- Support the COO in developing, documenting, and testing operational workflows and SOPs.- Coordinate with multiple departments (Logistics, IT, HR, Projects, Finance, etc.) to ensure tasks arecompleted on time.- Assist with reporting and compliance tracking across teams.- Monitor workflow effectiveness and suggest improvements.3. Dashboarding & Reporting- Create, maintain, and update dashboards and performance reports for operational and strategic decisionmaking.- Collect and analyse data from various teams and compile into actionable insights.- Build advanced Excel reports (pivot tables, formulas, macros, data modelling).Skills & Competencies:- Strong organisational and multitasking abilities.- Excellent written and verbal communication skills.- Advanced Microsoft Excel skills (must be able to build dashboards, reports, and automated templates).- Comfortable working across multiple operational functions.- Analytical mindset with attention to detail.- Ability to work independently and proactively.This is an ideal role for someone who thrives in a fast-paced executive environment, takes ownership of theirwork, and ensures smooth day-to-day operations for the COO and the organization.

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