Administrative Assistant

1 week ago

Pretoria, Gauteng, South Africa c747a3a1-877f-4df2-ada4-096a0bd80b7a Full time R120 000 - R180 000 per year

Position Summary

The Administrative Assistant provides comprehensive administrative and clerical support to ensure efficient operation of the office. This role supports Director and Manager by handling daily office tasks, maintaining accurate records, coordinating communication, and ensuring smooth workflow across departments.

2. Key Responsibilities Administrative & Clerical Support

  • Perform general administrative tasks such as filing, photocopying, scanning, and data entry.
  • Prepare and process documents, reports, correspondence, and forms.
  • Maintain accurate and up-to-date records, spreadsheets, and databases.
  • Assist with managing office supplies and inventory ordering.

Customer Service

  • Greet and assist walk-in clients and visitors professionally.
  • Handle incoming calls, respond to enquiries, and route calls to relevant staff.
  • Provide product or service information where applicable.

Office Coordination

  • Coordinate meetings, appointments, and schedules for management.
  • Assist in organising company events, staff meetings, and training sessions.
  • Ensure the office environment is clean, organised, and functioning properly.

Sales & Accounts Support (if applicable)

  • Assist with invoice preparation, quotation generation, and purchase orders.
  • Capture and process customer orders accurately.
  • Support accounts department with filing, reconciling documents, and following up on payments.

Communication & Reporting

  • Draft emails, memos, notices, and other internal communications.
  • Compile daily, weekly, or monthly reports as required by management.

3. Skills & Competencies

  • Strong verbal and written communication skills.
  • Excellent organisational and time-management abilities.
  • Attention to detail and accuracy in all tasks.
  • Ability to multitask and work under pressure in a busy environment.
  • Strong customer service orientation.
  • Proficient in MS Office (Word, Excel, Outlook), and general computer literacy.

4. Qualifications & Experience

  • Matric / Grade 12 (required).
  • Office Administration certificate or related qualification (advantageous).
  • 1–3 years experience in an administrative or office support role.
  • Experience in retail, construction, or hardware industry (advantageous for K Carrim).

Job Types: Full-time, Permanent

Work Location: In person

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