Administrative Operations Coordinator

3 weeks ago

Pretoria, South Africa Bebeeadministrative Full time

Overview Operational Support Specialist. We are seeking a highly organized and versatile professional to provide direct support to the operations team. This role requires a proactive individual who can manage executive administration, oversee operational processes, and develop reporting dashboards for smooth company performance. Job Specification Executive & Administrative Support Manage the COO's calendar, emails, meetings, and travel arrangements. Prepare agendas, take minutes, and follow up on action items. Handle confidential information with discretion. Maintain filing systems (digital and physical). Operational Assistance Support the COO in developing, documenting, and testing operational workflows and SOPs. Coordinate with multiple departments (Logistics, IT, HR, Projects, Finance) to ensure tasks are completed on time. Assist with reporting and compliance tracking across teams. Monitor workflow effectiveness and suggest improvements. Dashboarding & Reporting Create, maintain, and update dashboards and performance reports for operational and strategic decision making. Collect and analyze data from various teams and compile into actionable insights. Build advanced Excel reports (pivot tables, formulas, macros, data modeling). Skills & Competencies Strong organizational and multitasking abilities. Excellent written and verbal communication skills. Advanced Microsoft Excel skills (must be able to build dashboards, reports, and automated templates). Comfortable working across multiple operational functions. Analytical mindset with attention to detail. Ability to work independently and proactively. This is an ideal role for someone who thrives in a fast-paced executive environment and ensures smooth day-to-day operations for the organization. #J-18808-Ljbffr

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