Admin and Front Office Assistant to Trust Officer

1 month ago


Knysna, South Africa Garden Route Recruitment Solutions Full time

Admin and Front Office Assistant to Trust OfficerA client-focused Trust and Investment company in Knysna has an opening for an experienced Admin & Front Office assistant.The Role•The successful candidate will provide front-line support for the Knysna office team.•Responsibilities include managing reception, switchboard, and boardroom bookings to ensure smooth and efficient front-line operations.•Strong emphasis on client interaction.Key Requirements:•Grade 12•Previous experience in a similar role is necessary.•Excellent verbal communication skills with a clear and distinct telephone manner.•High degree of accuracy and attention to detail.•Ability to work under pressure in a high-volume environment.•Possess excellent organizational skills and able to work independently•Have intermediate to advanced proficiency in MS Office Suite.•Fluency in English is essential; proficiency in a second language is preferred.•Own vehicle preferred with a valid driver's license.Key Responsibilities:•Greeting and welcoming visitors.•Managing the switchboard and office WhatsApp service.•Receiving all incoming calls and taking messages.•Coordinating facility bookings as well as Events.•Managing diaries and travel bookings.•Performing high-volume general office administration.•Data capturing on in-house systems.•Managing electronic and hard copy filing related to investment administration.•Maintaining advisory records.•Providing general secretarial support.•Coordinating office supplies, cleaning, and post.



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