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Leasing Manager

2 months ago

Cape Town, South Africa Adzuna ZA B C2 Full time
Primary Duties and Responsibilities
Job Requirements:
  • Vacancy schedules to be distributed to Brokers
  • Show vacancies to prospective tenants and update letting activity report.
  • Meet and negotiate with potential retailers or tenants to secure the deals and submit offers.
  • Acquisition of new tenants Building up and maintaining good relations with current and potential tenants and lease agents.
  • Arrange for specialty leasing within the building and/or, temporary lease in the common areas.
  • Maintain data base for prospects and maintain and update the mall potential clients list (Waiting List).
  • Preparation and maintaining of all necessary documents for Contracts, Amendments, Lease Summaries, Cover sheets and offers.
  • Liaise with tenants including resolution of tenants and lease queries
  • Execute comparative surveys as requested to ensure competitive market pricing.
  • Assist in preparing and adherence of annual Budget for Leasing.
  • Conceptualize, develop and create strategies, policies, projects and procedures that will increase, improve, and maximize tenant occupancy of the centre
  • Review, analyze, propose and advise management and tenants on product/service mix concepts, construction requirements and compliance to contractual obligations.
  • Achieve tenant satisfaction within the limits and conditions provided by the building management and other related regulations, company policies and procedures, convention and practices that have been established.
  • Submit Budget to RPM timeously Annually.
  • Ensure Rolling Budget updated with accurate forecasting Monthly.
  • Valuation Budget Midyear
  • Budget preparation within allocated time frame.
  • Resolve leasing queries from Landlords
  • Ensure that final approved budgeted is uploaded onto the system.
  • Assist with Building Entry/Exit Inspection report with PSM.
  • Update vacancy information on a monthly basis
  • Liaise with brokers to determine market rental, trends and vacant space
  • Negotiate new leases
  • Effect all correspondence pertaining to leasing i.e. offer to rent, lease agreement, tenant documentation, deposits, etc.
  • Motivate tenant installation cost, if approved ensure TI is completed timeously, the premises are handed over and that the tenant takes occupation as per lease date
  • Ensure that the lease documentation is loaded correctly and timeously to prevent loss of income
  • Negotiate renewals at Market Rates six months prior to expiry date
  • Compiling annual budgets and updating working budgets
  • In conjunction with PM, Report monthly on all aspects of Property Management i.e. vacancies, renewals, financial variances.
  • Update Property detail on a regular basis
  • Motivate rent reductions and account adjustments to RPM and AM
  • Check monthly income statements and explain all queries raised by Asset Managers pertaining to leasing.
  • Effect regular lease audits to ensure system information versus lease documentation is correct.
  • Collate reports and information as required by Regional Manager, Head of Property Management and Asset Managers
  • General office duties i.e. updating tenant files, memos, correspondence, file notes, filing, etc.
  • Compile and distribute house rules per building to all tenants
  • In conjunction with PM, do Arrears follow up with PAs and tenants.
Important Characteristics
  • Excellent communication and interpersonal skills.
  • Strong negotiations and Leasing skills.
  • Dynamic and enthusiastic
  • The ability to interact professionally with tenants
  • Competent time management skills
  • Professional attitude and capability and personal initiative
  • Be deadline driven
Skills Essential to the Role Technical
  • Grade 12 (Matric), Relevant Diploma or Degree
  • Minimum of 7 to 10 years in a relevant field and which at least 3 years must have been spent in a Leasing position. (Commercial, Retail, Office Park & Industrial experience is an advantage).
  • Strong Proficiency in relevant computer packages (MS Office) and software packages
  • Excellent attention to detail and numerate accuracy