Assistant Company Secretary

7 days ago


Midrand, South Africa Adzuna ZA B C2 Full time

Job Description:

The Assistant Company Secretary is responsible for the provision of the company secretariat and administrative requirements of the organization and the Board. Ensure that the compliance, governance and roles and responsibilities of management are aligned and within the statutory / governance frameworks, ethical standards and best practice. Monitor that decisions of the Board are implemented and aligned to governance structures.

Key Responsibilities:

  1. Company Secretariat Functions
  2. Committee Support and Administration
  3. Stakeholder Engagement

Key Measurements of Outputs:

  1. Ability as second in charge to carry out the Company Secretarial function in the absence of the Company Secretary.
  2. Quality of advice and guidance to Board and Directors.
  3. Effective orientation of the Board of Directors.
  4. Effective follow-up and monitoring to ensure implementation of Board Decisions.
  5. Compliance with legislation in respect of the Companies Act and King IV.
  6. Efficient and effective provision of secretarial administration.
  7. Clean audit.

Key Internal Liaison Relationships:

  1. Chairperson of the Board
  2. Directors & non-executive directors of the Board
  3. Management committees
  4. Social & Ethics Committee
  5. All Divisions
  6. Business unit Heads to understand requirements and training capabilities

Key External Liaison Relationships:

  1. Service Providers
  2. External Service Providers

Minimum Requirements:

  1. A post-graduate degree in law, finance, audit, accounting or relevant.
  2. A minimum of 7 - 8 years’ experience in Corporate Secretariat function.
  3. Experience in engaging and advising Board members and high-level dignitaries.
  4. Experience in the legal, commercial and business environment.
  5. Experience in working with external auditors, legal advisers, and bankers.
  6. In-depth understanding of the Companies Act and King IV Code, Financial Services Regulations Act (FSRA) and Public Finance Management Act (PFMA)


Desirable Requirements:

  1. Legal qualification.
  2. Experience in carrying out the duties of an Assistant Company Secretary in a state-owned entity.
  3. Experience in a banking and or financial sector.


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