Executive Assistant

3 weeks ago


eThekwini North Umhlanga Tongaat, South Africa Adzuna ZA B C2 Full time
Minimum Requirements:
  • 6-8 years of experience with a minimum of 3 years in an Executive Assistant role supporting senior leaders.
  • Must be fluent in reading and writing IsiZulu and English
  • Experience using Travel & Expense software i.e., Concur.
  • Highly proficient managing senior level s Outlook calendars.
  • Advanced skills in Microsoft Suite to include Word, Excel, Outlook and PowerPoint.
  • Ability to maintain confidentiality.
  • Excellent organizational and time management skills.
  • Strong interpersonal and verbal and written communication skills.
  • Highly organized and ability to oversee multiple projects at once.
  • Works with a sense of urgency, thoroughness, while maintaining composure.
  • Must be able to travel as and when required
Core Responsibilities:
  • Personal Assistant to Business Development Director
  • Administrator for the Strategy and Business Development department as well as the head office located in Durban
  • Making travel arrangements
  • Managing the executives calendar, including making appointments and prioritizing the most sensitive matters
  • Handling memos, reports, invoices and related documents, including sensitive information.
  • Office duties, such as sourcing supplies and handling the filing system
  • Providing administrative assistance, such as writing and editing e-mails, drafting memos, and preparing communications on the executives behalf
  • Welcoming visitors and identifying the purpose of their visit before directing them to the appropriate department
  • Create and maintain spreadsheets for leadership (KPI s; goals; budgets).
  • Prepare conference rooms for in-person meetings - includes technology set-up and clean-up of conference rooms.
  • Assist with compiling of information and preparing spreadsheets.
  • Assist with PowerPoint slides for various topics and events.


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