Payroll Specialist

2 weeks ago

Cape Town, Western Cape, South Africa Time Personnel Full time
REQUIREMENTS
  • Matric, Certificate in Payroll management
  • High level of proficiency in MS Office (especially Excel, but also Word for mail merges)
  • Certified Payroll Administrator Practitioner or Certified Payroll Practitioner advantageous
  • Minimum 3-5 years work experience in a relevant position
  • Proficiency in payroll software
  • Experience with accounting software (Sage X3 advantageous) and preparation of payroll reconciliations
  • Extensive knowledge of South African Labour and Tax Laws
  • Experience with loading payments on banking platforms
  • Ability to works well under pressure and meet deadlines
  • Excellent communication skills, both written and verbal
  • Attention to detail
DUTIES
  • Manage all aspects relating to payroll, from inception, with deductions and tax considerations, up to reparation of the payroll import files for the bank and tax payment files for SARS
  • Ensure payroll taxes and deductions are correctly calculated and paid on time for both monthly and semi-annual reconciliations
  • Prepare input documentation for external payroll maintenance company
  • Processing any payroll changes as communicated by Human Capital such as new hires, terminations, increases, reimbursements, changes, and deductions etc.
  • Review payroll reports generated from payroll software by the external payroll maintenance company
  • Resolve issues and answer payroll-related questions relating to the external financial audit as well as any SARS enquiries
  • Preparations of quarterly payroll reconciliations and recommendation of payroll journals to the Senior Accountants for processing in the accounting software package
  • Submission and reconciliation of Workmans Compensation notices and ensuring that payments are made within deadlines
  • Ensure that a valid Letter of Good Standing is always in place for the relevant entities in South Africa
  • Indirect reporting line to the Head of Human Capital for all leave activities and any other payroll enquiries
  • Attending to payroll enquiries from employees in consultation with Head of Human Capital and Change Management
  • Responsible for exploring potential deductions for the company with regard to Skills Development spend
  • Monthly monitoring and reporting on all employee leave, including:
  • Sick leave identifying patterns and risk areas
  • Study leave being correctly managed
  • Leave-in-lieu being awarded
  • Expiry of leave
  • Reconciliation of leave between the various attendance systems
  • Monitoring timesheet submission and ensuring all timesheets are submitted

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