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Payroll and HRis Specialist

3 months ago

Cape Town, Western Cape, South Africa RBS Insurance Brokers Full time

Role Purpose
To provide payroll and HRIS processing, analytics and reports to all relevant stakeholders.

Financial

  • Ensure and contribute to minimisation of general expenses.
  • Ensure accurate and timeous processing of payroll and payroll related processes in order not to incur any cost or penalties.

Client

  • Ensure that all stakeholder (e.g. clients, AE's, insurers) communication is accurate, timeous, professional, and relevant.
  • Build and maintain mutually beneficial relationships with internal and external stakeholders.
  • Ensure and contribute to achieving own and company required client satisfaction targets

Business Processes
Adhere to quality standards, processes, and service level agreements with the following processes (but not limited to):

  • Process new employees and exits.
  • Process all payroll transactions such as but not limited to earnings, deductions, fringe benefits and employee benefits.
  • Ensure time, attendance and leave processes and authorizations are adhered to, transactions captured and processed accordingly.
  • Manage and process all ESS transactions.
  • Resolve all payroll and ESS related queries.
  • Process employee benefits and ensure portals and documents and reports are accurate and submitted on time.
  • Submissions of all relevant returns
  • Ensure and process midyear and yearend tax processes.
  • Prepare payroll and other HRIS reports (equity, skills, position management, performance management etc)
  • Capture relevant employee information on the HR System
  • Prepare, submit and load banking files.
  • Accurate record keeping and filing.
  • Calculate various payroll related earning and deductions.
  • Payroll and HRIS functions on various Ad hoc HR projects such as Annual remuneration review, annual incentives etc
  • Responsible for capturing and maintaining the HRIS and customised reports.
  • Work closely with the Finance and HR team as well as external HRIS contractors.
  • Process and ensure WSP/ATR information are captured and up to date and prepare interim and submission reports.
  • Process and ensure BBBEE information are captured and up to date and prepare interim and submission reports.
  • Responsible for the capturing, maintenance, development and compiling of HR data, analytics and dashboards.
  • Manage the functionality of LMS systems and promptly address user queries.
  • Administer access and upgrades for Cloudbased payroll systems.
  • Ensure stakeholders are informed about the annual BEE strategy, detailing required spends across elements such as skills, CSI etc.
  • Evaluate and oversee cell phone contracts, making decisions on new purchases and upgrades.
  • Facilitate seamless integration between the direct hire platform and the payroll system.

Learning and growth

  • Live the RBS values.
  • Ensure continuous selfdevelopment.
  • Share information and knowledge with the team

MINIMUM QUALIFICATIONS & SKILLS

  • Matric or equivalent
  • Computer Literate
  • Excellent communication skills (verbal and written)
  • Attention to detail and accuracy
  • Advance Excel
  • Excellent time keeping and planning skills
  • Trustworthy and high regard for confidentiality
  • SAGE 300 People (payroll, position management, Skills, EE and ESS)

MINIMUM EXPERIENCE

  • Minimum 3 years Payroll and HRIS experience
  • Minimum 3 years SAGE 300 People experience (Payroll, position management, Skills, EE and ESS)