Bursar

2 weeks ago

Cape Town, Western Cape, South Africa Omega HR Solutions Full time

Cash books

  • Process to correct general ledger account on a daily basis
  • Ensure that cash book(s) balance to bank statement and trail balance
  • Ensure there are no unreconciled bank transactions
  • Submit weekly and monthend bank recons to Central Office
  • Credit card control process monthly expense management reports
  • Receive credit card machine payments
  • Clear expense claim suspense

Petty Cash

  • Manage petty cash as per policy
  • Process expenses on a weekly basis
  • Ensure that petty cash general ledger account balance to actual cash on hand
- and control sheet

  • Submit signed petty cash control sheet to Central Office

Vendors

  • Ensure that vendor invoices comply to claim VAT
  • Process vendor invoices to correct procurement categories
  • Monthly reconciliations
  • Weekly and monthly payments
  • Submit a monthly age analysis with notes to Central Office
  • Submit municipal invoices to Central Office

Debtors

  • Maintain accurate debtor accounts
  • Ensure customer payment journals are posted daily
  • Monitor credit balances of inactive accounts and prepare refund documentation and submit to centralized office
  • Load annual income streams and discounts on Synergy
  • Process debit orders and reports. Ensure parent utilisation of debit order facility
  • Process correction journals
  • Clear the customer suspense account daily and follow up on unknown deposits
  • Submit monthly billing information to ensure correct billing of school fees and any additional income streams
  • Update monthly debit orders
  • Manage and clear the pending and approved list
  • Resolve any queries received from parents
  • Report status change and writeoffs, prepare AR journals for writeoffs
  • Merge customer accounts send merge template and debtor statements to Central Office
  • Send out collection communication to accountholders as instructed by Central Office

General ledgers

  • Review general ledger on a monthly basis to validate correctness
  • Reconcile balance sheet monthly, including the fund accounts
  • Action monthly provisions and accruals
  • Correct inaccurate GL allocations
  • Supply answers regarding VAT queries received
  • Supply information as per audit queries

Management Reports

  • Prepare monthly school management reports with commentary
  • Conduct variance analysis on management reports
  • Provide feedback on school's financial position monthly and yeartodate
  • Upload notes and commentary to financial system
  • Meet with executive head to provide input and details on management reports

Payroll

  • Review all monthtomonth variances on payroll
  • Validate and check resignations, new appointments, allowances, overtime, bonuses etc. on payroll
  • Validate correct annual increases to the approved budget
  • Validate correct bonus payments to the approved budget
  • Action final approval of payroll

Budget and forecast management

  • Review schools' strategy and structure in order to provide correct guidance on
- budget inputs

  • Liaise and consult with stakeholders to provide budget guidelines
  • Review budget proposals to confirm adherence to guidelines
  • Advise on budget inputs as aligned to school requirements
  • Analyse budget and advise on improvements
  • Provide detailed support in the preparation of the budget
  • Manage changes on budget throughout process
  • Review margins and variances compared to prior budgets to provide guidance
  • Assist executive head in presenting the budget to Central Office budget team for review and approval
  • Communicate and submit final budget to stakeholders
  • Monitor actuals versus budget on a monthly basis
  • Report on deviations to budget and advise on possible corrective actions
  • Prepare monthly forecasts and upload to financial system

Financial policies control

  • Provide financial guidance at start of planning cycle
  • Ensure that financial policies are adhered to throughout the school
  • Assist with financial controls for fundraising events and ticket sales
  • Report any variations to the executive head and financial manager

Qualifications:

  • Degree in finance

Experience:

  • At least 5 years in a bookkeeping/ accountant role
  • Previous school environment not essential but an advantage

Skills:

  • Accounting systems knowledge. Microsoft Dynamics (not required but helpful)
  • Office suite
  • Good verbal and written communication
  • Management Reporting
  • Presentation
  • Budget management
  • Organised and able to meet deadlines
  • Detail orientated
  • Approachable and calm

Performance goals:

  • Complete administration tasks on time
  • Always deal with clients, vendors, and other employees professionally
  • Ensure office is clean and presentable at all times
  • Meet predetermined financial deadlines

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