Clinical Recruitment Administrative Assistant

2 weeks ago

Cape Town, Western Cape, South Africa TASK Full time

About the Company:


TASK is a South African headquartered, multinational clinical research institute that conducts clinical trials to determine the treatment effects of novel medicinal products or devices in healthcare and offers services in conducting complex clinical trials in a wide variety of therapeutic areas.


Overall Purpose of the Position:


The Clinical Trial Recruitment Administrative Assistant will play a vital role in supporting the recruitment efforts for clinical trials by assisting with coordinating recruitment activities, maintaining participant databases, and ensuring compliance with regulatory requirements.


Key Performance Areas (KPAs) & Responsibilities include, but not limited to:

Administrative Support:

  • Managing the quality process to add new volunteers to recruitment database and validating data received
  • Correctly capturing new volunteer data on electronic platform and updating existing volunteer data to be current
  • Coordinating follow up visits for prequalified volunteers
  • Transferring prequalified volunteer data to relevant trial lists where applicable
  • Overseeing and coordinating process of transferring volunteers to screened participants on trials and back to data base where necessary
  • Preparing and distributing recruitment materials, such as flyers, brochures, and advertisements, to promote clinical trial opportunities, where applicable

Volunteer Coordination:

  • Serving as the primary point of contact for potential participants, providing information about clinical trials, eligibility criteria, and study procedures
  • Assisting in screening and assessing volunteer eligibility based on study protocols and regulatory requirements
  • Coordinating participant travel arrangements and logístical support for clinic visits, if necessary

Data Management and Compliance:

  • Maintaining accurate and uptodate participant records in recruitment databases and electronic health records systems, ensuring confidentiality and compliance with privacy regulations.
  • Assisting in obtaining informed consent from participants and ensuring all necessary documentation is completed and filed appropriately
  • Collaborating with study coordinators and regulatory affairs personnel to ensure adherence to GCP and protocol requirements and regulatory standards

Recruitment Strategy Support:

  • Recruiting volunteers for trials and data base in compliance with industry requirements
  • Assisting in the development and implementation of recruitment strategies to reach target populations and maximize participant enrollment in clinical trials
  • Collaborating with research teams to identify recruitment challenges and opportunities for improvement, providing feedback and suggestions for enhancing recruitment efforts
  • Monitoring and tracking recruitment metrics and milestones to evaluate the effectiveness of recruitment strategies and making datadriven recommendations for optimization
  • Remaining up to date on current and new recruiting trials and relevant requirements

Ideal Requirements

  • Bachelor's degree, Diploma or equivalent in Health Science (advantageous)
  • Previous experience in an administrative or support role, preferably in healthcare, clinical research, or a related field
  • Knowledge of patient recruitment strategies, including community outreach, social media marketing, and patient advocacy
  • Familiarity or basic knowledge and understanding of chronic illnesses and medications with medical terminology, clinical trial processes, and regulatory requirements (preferred)
  • Proficient in MS Office (Word, Excel and Outlook) and experience with database management software

Key Personal Inherent Characteristics

  • Excellent communication skills both written and verbal
  • Confidentiality and compliance
  • Listening skills including empathy and sensitivity in patient engagement
  • Adaptable to change
  • Planning, organising and follow up skills with the ability to manage multiple tasks and prioritise responsibilities
  • Interpersonal skills ability to build and maintain positive working relationships with stakeholders
  • Attention to detail / Quality orientation
  • Teamwork
  • Accountability and able to work independently, taking initiative when required

Details:

Area:
Parow, Cape Town

Contract Type: 12 months fixed term

Applications Close
:02 May 2024

  • TASK reserves the right to withdraw this advertisement and not fill the abovementioned vacancy at any stage during the recruitment process._
  • Meeting our employment equity goals will be acknowledged during the recruitment process. _

Job Types:
Full-time, Temporary

Contract length: 12 months

Application Question(s):

  • What are your monthly gross salary expectations (before deductions)?
Application Deadline: 2024/05/02

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