Clinical Trial Administrator

2 weeks ago

Cape Town, Western Cape, South Africa TASK Full time

Overall Purpose of the Position:


The Clinical Trial Administrator will be responsible for the receiving, processing, storing, shipment of all specimens and assisting with daily administrative tasks.


Key Performance Areas (KPAs) & Responsibilities include, but not limited to:

  • Receiving of lab / specimen kits, checking of expiry dates and completeness of kits as per visit schedule throughout the study.
  • Notifying the Site Manager of expired kits and remove from shelf to prevent usage.
  • Re ordering kits in time to ensure enough stock at all times.
  • Attending to and participating actively in investigator meetings and/or site initiation visits / training to ensure that you have understood protocol and study laboratory manuals and can perform required procedures accurately while adhering to all specified timelines.
  • Preparing tubes / specimen containers for safety bloods / specimen collection (precise labelling participant initials, visits etc.) before the actual visit as requested in protocol.
  • Centrifuge safety samples as per lab manual to separate blood cells and plasma and performing aliquot as per manual.
  • Packing of samples / specimen as indicated in the lab manual and informing the necessary parties for collection.
  • Storing of samples / specimen in the freezer / fridge as required in the protocol and / or lab manual and documenting contents of the fridges and freezers for every working day to know the exact contents inside the freezers at any given time point for all studies.
  • Establishing, developing and implementing processes and procedures.
  • Checking and documenting fridge and freezer temperatures daily and indicate if in range (report if not as per SOP). Knowledge of thermometers and central monitoring systems is mandatory.
  • Keeping track of possible temperature excursions. Moving samples to backup freezer, at another site, if needed
  • Preparing shipment of samples and completing all necessary shipment documents (only if IATA trained)
  • Arranging the pickup of samples to be shipped.
  • Checking for completeness and accurateness of all participant specimen logs before sending with shipment samples and copying logs and filling it in the site files
  • Performing clinical administrative duties / miscellaneous duties and requested.
  • Case Report Form (CRF) writing or electronic Data entries
  • Conducting source quality checks and sorting of files by study and time point for data capturing and capturing of source document data into study database.
  • Maintaining study documents by filing, receiving and processing source and other study documents, including scanning, copying, filing, and checking documents where required.
  • Maintaining, processing, communicating and assisting with all other study administration and office administration responsibilities as required.

Ideal Requirements

  • Bachelor of Science degree in related field or relevant qualification
  • Minimum two years' experience working in a clinical trial environment.
  • Experience in a lab environment, including understanding sample centrifugation, micropipetting, capturing into lab database, storage and shipment.
  • Computer literacy able to use Word, Excel, PowerPoint and Outlook at intermediate level.
  • Excellent administrative skills
  • Flexibility to assist with other tasks and rotate between various TASKS sites, (Delft Primary site).

The following will be advantageous:

  • Knowledge and/or experience of lab database/s
  • IATA training
  • Valid GCP certificate
  • Knowledge and/or experience of GCLP standards
  • Valid driver's license

Key Personal Inherent Characteristics

  • Good planning and organizing skills to ensure accurate processing under adverse conditions.
  • Accurate, neat and meticulous documentation of processes
  • Able to multi
- task while maintaining a calm demeanor.

  • Professionalism
  • Good time management skills
  • Written and verbal communication skills in English
  • Able to follow detailed written instructions as set out in the lab manual.
  • Able to take initiative and work independently.
  • Problem solving skills.

Area:
Delft, Cape Town

Contract Type:
Permanent

Applications Close: 24 May 2023

  • TASK reserves the right to withdraw this advertisement and not fill the abovementioned vacancy at any stage during the recruitment process._
  • Meeting our employment equity goals will be acknowledged during the recruitment process._

Job Types:
Full-time, Permanent

Application Deadline: 2023/05/24

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