Director Executive Assistant

2 weeks ago


Johannesburg, Gauteng, South Africa RJPersonnel Full time
5years

  • Welcomes and screens visitors and clients, in person or telephonically, and answering or directing inquiries.
  • Responsible for communicating with Board members and other stakeholders and ensuring that all responses are done in a timely and professional manner.
  • Provides historical reference by developing and utilising filing and retrieval systems and recording meeting discussions and action items as and when required.
  • Screen the content of incoming communication, determining its relevance to the HR Director, including events and meetings, and delegating peripheral issues to the relevant directors or senior managers to ensure the effective use of his/her time.
  • Maintains office supplies inventory by checking stock to determine inventory level; anticipating needed supplies; evaluating new office products; placing and expediting orders for supplies; and verifying receipt of supplies.
  • Maintain and devise effective office systems, including negotiating and liaising with vendors.
  • Create presentations and reports as well as writing effective correspondence to stakeholders.
  • Maintains and protects operations by keeping information strictly confidential.

Qualifications and Experience:

  • 5 years related Executive Assistant experience in a corporate environment, supporting Csuite level positions.
  • A certificate in Project Management is an added advantage.
  • A certificate in Events Management is an added advantage.
  • Advanced knowledge of MS Office is a must.
  • Working knowledge and understanding of rules regarding VISA's, Immigration, etc.
  • Demonstrated agility to work in a matrix, complex environment where change is constant.
  • Courageous and decisiveness.
  • Demonstrate ownership to see the bigger picture, think and work beyond the confines of the role.
  • Aboveaverage planning, leading, and organising skills.
  • Excellent interpersonal and communication skills.

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