Executive Assistant

2 weeks ago


Johannesburg, Gauteng, South Africa Ad Talent Africa Full time

Who we are:
We are a specialised global architectural design company with projects all over the world.

What we do:
We develop and build projects within the hospitality industry ranging from lodges, to spas and resorts.

What we are looking for:

We are looking for an ambitious and driven Executive Assistant who is seeking an opportunity to grow with the business.


What you will do:

  • Research on an array of different topics, design, construction products, suppliers design orientated
  • Assisting with PowerPoint presentations for design presentation
  • Fill out the workbook for new projects
  • Search for appropriate images for presentation purposes
  • Run errands for the design team
  • Update department calendar
  • Source appropriate materials for relevant departments
  • Make travel arrangements such as flights, cars, hotel bookings etc
  • Log travel insurance declarations
  • Taking and making calls
  • Filing both hard and soft copies
  • Liaising with staff, clients and external parties for setting meetings, deconflicting as necessary
  • Assisting the directors with the management of their correspondence
  • Being a point of contact for staff and clients
  • Research and sourcing of design and product information
  • Preliminary drafting of correspondence for and on behalf of directors
  • Creating, maintaining and entering information into databases and file appropriately
  • Assist the directors with personal errands when needed

What you must have:

  • Knowledge of the architectural industry, min 3 years
  • Ability to create and use PowerPoint
  • Knowledge of weekly scheduling assistance for the directors
  • Ability to take minutes for meetings as well as keep track of action points for directors
  • A studied background within architecture or design would be advantageous

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