Executive Assistant to Managing Director

2 weeks ago


Johannesburg, Gauteng, South Africa My Digital Shelf Full time

Overview:


My Digital Shelf is a entrepreneurial conference research and production company looking for an experienced Executive Assistant to report to the Company Director.


We are looking for someone organised, dedicated and extremely proactive who can assist the Director in planning conferences from start to finish.

We are a UK based company looking for a remote hire in South Africa for this role.

Your Role:


As the Executive Assistant to the CEO, your role is pivotal in blending traditional executive support with strategic project management.

While social media duties are mínimal, you will be instrumental in implementing the social media strategy laid out by our team, alongside your primary responsibilities.


Key Responsibilities:

-
Executive Support:

-
Calendar and Travel Management: Efficiently manage the CEO's schedule and travel arrangements.
-
Communication Coordination: Serve as a key contact point between the CEO and various stakeholders.
-
Document Preparation: Handle the creation and refinement of important documents and presentations.
-
Task Prioritization: Organize incoming tasks and communications, ensuring focus on strategic priorities.

-
Strategic Social Media Involvement:

-
Strategy Implementation: Play a role in executing the CEO's social media strategy, focusing on strategic, rather than content creation aspects.
-
Online Presence Monitoring: Assist in overseeing the CEO's digital interactions, ensuring alignment with our brand's vision.

-
Project Management and Oversight:

-
Project Collaboration: Work alongside the CEO in launching and assessing new projects across diverse sectors.
-
Due Diligence: Conduct thorough analyses on potential projects, providing strategic insights.
-
Team Coordination: Lead project teams, ensuring deadlines and objectives are met.
-
Creative Input: Contribute creatively to project development, working with internal and external teams.
-
Execution Supervision: Oversee the implementation of projects, in line with the CEO's vision and goals.

Who You Are:

  • Skilled in organization and prioritization, particularly in dynamic settings.
  • Committed to confidentiality and high levels of discretion.
  • Effective under pressure and adept at meeting tight deadlines.
  • Professional, articulate, and dedicated to high standards.
  • Adaptable, with a proactive approach to evolving priorities.
  • Proficient in Microsoft 365 and detailoriented.
  • Capable of implementing strategic social media plans, with an understanding of basic analytics.
  • Conduct market research to identify trends, customer preferences, and competitive landscape.
  • Miminum 3 years experience in managing or coordinating projects, with a grasp of industry trends.
  • Bachelor's degree in a relevant field preferred

Our Commitment:

Expected Start Date: 2024/03/01

Job Types:
Full-time, Permanent

Salary:
R19 000,00 - R25 000,00 per month

Education:

  • Bachelors (required)

Experience:

Executive Assistant: 3 years (required)

Language:

  • English (UK) (required)
Expected Start Date: 2024/03/01

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