Executive Assistant

2 weeks ago

Johannesburg, Gauteng, South Africa AJ Personnel Full time

Main purpose of the job:

To work closely with the Divisional Executive Director and provide high level support by acting as the first point of contact in dealing with queries and managing the administration of her day-to-day operations

Location:

Parktown, Johannesburg

Key performance areas:

  • Organise and maintain the Executive Director's diary.
  • Coordinate and schedule relevant appointments, meetings and speaking engagements.
  • Screen telephone calls, enquiries or requests and handle them when appropriate.
  • Prepare agendas for meetings.
  • Serve as a primary point of contact between the executive and relevant stakeholders (internal and external), including helping to coordinate the work of the different groups and providing administrative support for meetings.
  • Assist in preparing documents, reports, and presentations for internal and external audiences.
  • Determine priority of matters of attention for the executive; redirect matters to staff to handle, or handle matters personally, as appropriate.
  • Keep the executive advised of timesensitive and priority issues, ensuring appropriate followup.
  • Prepare monthly petrol and credit card recons for the Executive Director.
  • Maintain relevant office systems such as electronic and manual filing systems (including preparation for donor preaudits).
  • Other additional and/or alternative duties as assigned from time to time, including supporting other Executives as needed.
  • Maintain the organisation's TEAMS folders.
  • Order and maintain stationary for the Executive Director's office.
  • Purchasing of consumables (groceries; stationery etc. online and directly from supplier).
  • Booking, coordinate and confirm travel arrangements (flights, accommodation, transport and per diems).
  • Provide itinerary as required.
  • Ensure that per diems are processed timeously for each trip planned.
  • Process travel expense claims.

Required minimum education and training:

-
Bachelor's Degree - preferably related to the Medical Science field.

Required minimum work experience:

-
Minimum 3 to 5 years' experience in a similar role.

Desirable additional education, work experience and personal abilities:

  • Exceptional organisational and administrative skills with working knowledge of Microsoft Office.
  • Excellent organization and timemanagement skills.
  • Able to maintain confidentiality, tact, and professionalism at all times.
  • Able to exercise discretion, high levels of initiative and independent decisionmaking.
  • Must be assertive, confident, adaptable, and self
- motivated.

  • Able to work as part of a multidisciplinary team.
  • Own reliable transport would be an advantage.
  • Excellent computer skills, including the Microsoft Office Suite (Outlook, Word, PowerPoint, and Excel).
  • Must be contactable after hours for any unplanned emergencies or queries.

TO APPLY:

  • Only if you do meet the minimum job requirements and experience as mentioned above, you may submit a detailed updated CV.
  • AJ Personnel is fully POPIA Compliant.
  • Please take note that the applicants who do not adhere to the above criteria will not be considered for the respective position.

Please note:

  • WHC, in accordance with its Employment Equity goals and plan, will give preference to suitable applicants from designated groups as defined in the Employment Equity Act 55 of 1998 and subsequent amendments thereto.
  • AJ Personnel is only responsible for advertising the advertisement on behalf of their client Wits Health Consortium.
- **AJ Personnel does not have any salary or other information regarding the position.

  • Executive Assistant

    2 weeks ago

    Johannesburg, Gauteng, South Africa Edge Executive Search Full time

    Executive Assistant Permanent Tea00005 ADMIN, OFFICE AND SUPPORT Gauteng, JHB Northern Suburbs Cost To Company (Market related) Our client is looking for an Executive Assistant to provide the Client Development Department (CD) with administration and operational support to enable them to run relationships with key clients, Requirements: Matric plus an...

  • Sales Executive

    2 weeks ago

    Johannesburg, Gauteng, South Africa Edge Executive Search Full time

    Sales Executive Permanent JHB00317 Sales Gauteng, JHB Northern Suburbs Monthly Basic Salary (Market related, Negotiable) Sales Executive to assist the team in selling CRM, ERP, and marketing automation software We have an exciting opportunity for a Sales Executive with one of our clients.Requirements: 3+ years of experience selling CRM, ERP or Marketing...

  • Executive Assistant

    2 weeks ago

    Johannesburg, Gauteng, South Africa Everpost Full time

    Everpost is looking for a full-time Executive AssistantWe're searching for an executive assistant who can work remotely and collaborate directly with the CEO on various daily activities. You will get the chance to work with our diverse and enthusiastic film and production crew, which is a fantastic opportunity for anyone with an interest in media production...

  • Executive Assistant

    2 weeks ago

    Johannesburg, Gauteng, South Africa Isisekelo Recruitment Full time

    Company Overview:The company is a vibrant, creative, property, events and media company that is constantly evolving. The inner-city neighbourhood is home to diverse mix of people, from students and artists to professionals.As we embark on an exciting phase of expansion, we are seeking a highly diligent and organised individual to join our team as an...

  • Executive Assistant

    2 weeks ago

    Johannesburg, Gauteng, South Africa Isisekelo Recruitment Full time

    Company Overview: The company is a vibrant, creative, property, events and media company that is constantly evolving. The inner-city neighbourhood is home to diverse mix of people, from students and artists to professionals.As we embark on an exciting phase of expansion, we are seeking a highly diligent and organised individual to join our team as an...

  • Executive Assistant

    2 weeks ago

    Johannesburg, Gauteng, South Africa OUR RECRUIT WORX Full time

    ATTENTION ALL EXECUTIVE _MALE_ PERSONAL ASSISTANTS WE NEED YOUResponsibilities Calendar management for executives Aid executive in preparing for meetings Draft slides, meeting notes and documents for executivesQualifications Bachelor's degree or equivalent Executive Assistant experience. Proficient in Microsoft Office suite Experience in managing multiple...

  • Executive Assistant

    2 weeks ago

    Johannesburg, Gauteng, South Africa Smdtechnologies Full time

    Job Overview:The Executive Assistant will provide high-level administrative support to the Director, ensuring the smooth operation of the executive office. The primary focus will be on managing schedules, coordinating meetings, taking minutes, handling travel arrangements, and assisting with ad hoc tasks to optimize the Director's efficiency.Key...

  • Executive Assistant

    2 weeks ago

    Johannesburg, Gauteng, South Africa SMD Technologies Full time

    Job Overview:The Executive Assistant will provide high-level administrative support to the Director, ensuring the smooth operation of the executive office. The primary focus will be on managing schedules, coordinating meetings, taking minutes, handling travel arrangements, and assisting with ad hoc tasks to optimize the Director's efficiency.Key...

  • Executive Assistant

    2 weeks ago

    Johannesburg, Gauteng, South Africa BDO South Africa Full time

    At BDO, we believe in investing in our people to help them grow, both professionally and personally. The foundation of our business is strong relationship, with colleagues, clients and other stakeholders and we work hard every day to make this a reality. Our commitment is to create unlimited growth by giving our people continuous opportunities and our...

  • Executive Assistant

    2 weeks ago

    Johannesburg, Gauteng, South Africa Kontak Recruitment SA Full time

    Rosebank, Johannesburg, Gauteng - AdministrativeExecutive Assistant (JB2818)Rosebank, JohannesburgR per month, negotiableDuration: PermanentApplication closing date: 17 February 2023Integrated services company is seeking an Executive Assistant who would report into the MD and fulfil administrative functions alongside project implementations. Applicants...

  • Executive Assistant

    2 weeks ago

    Johannesburg, Gauteng, South Africa Ciazcon Full time

    Currently we are searching for an Executive Assistant for Johannesburg, South Africa.Responsibilities of this Post:Coordinate all meetings and conferences of the executive team.Prepare meeting packs and meeting agendas.Take minutes in key meetings and circulate minutes and actions to relevant parties.Organise electronic folders for the executive team...

  • Executive Assistant

    2 weeks ago

    Johannesburg, Gauteng, South Africa OUR RECRUIT WORX Full time

    Responsibilities Calendar management for executives Aid executive in preparing for meetings Draft slides, meeting notes and documents for executivesQualifications Bachelor's degree or equivalent Executive Assistant experience. Proficient in Microsoft Office suite Experience in managing multiple priorities, administrative coordination, and logistics...

  • Executive Assistant

    2 weeks ago

    Johannesburg, Gauteng, South Africa Ciazcon Full time

    Currently we are searching for an Executive Assistant for Johannesburg, South Africa.Responsibilities of this Post:Effectively set up and maintain a filing system which will consist of important documentation for executives.Reading and analysing incoming memo's, reports, submissions and distributing them as needed.Be proactive in managing the executive's...

  • Executive Assistant

    2 weeks ago

    Johannesburg, Gauteng, South Africa Sendmarc Full time

    We are looking for an extremely organised and efficient Executive Assistant for Sendmarc's Chief Strategy Officer and Chief Executive Officer. In this role you will be the CSO and CEO's right hand person - supporting them in whatever is required to release and enable them to advance the company.Who are we?Key Duties and ResponsibilitiesDuties and...

  • Executive Assistant

    2 weeks ago

    Johannesburg, Gauteng, South Africa Action Appointments Full time

    Based in Parktown, Johannesburg - HE2RO seeks to appoint aEXECUTIVE ASSISTANTThe Executive Assistant will work closely with and provide high level support to the Division Director by acting as the first point of contact in dealing with queries and managing the administration of their day-to-day operations.The Executive Assistant will be responsible for the...

  • Executive Assistant

    2 weeks ago

    Johannesburg, Gauteng, South Africa Six Sense Full time

    Gauteng, JHB - Northern Suburbs Annually Cost To Company (Market related)A well-established short term insurer is seeking to appoint a Executive Assistant - Insurance OperationsYou will be responsible for the effective and efficient day-to-day management and organisation of the Executive Managers' activities and businessThis will include acting as the main...

  • Executive Assistant

    2 weeks ago

    Johannesburg, Gauteng, South Africa Luxaviation Full time

    We are currently seeking a suitably qualified person to fill a temporary vacancy as an Executive Assistant, based at Lanseria, Johannesburg.The main objective of the position is t o provide a professional and effective secretarial service to the office of the Vice President Africa.Key responsibilities Secretarial / Office administration duties Travel...

  • Executive Assistant

    2 weeks ago

    Johannesburg, Gauteng, South Africa Boardroom Appointments Full time

    Key purpose:Assist the Group Company Secretary in performing the duties as required by a public company listed on the JSE.Duties and responsibilities: Assist the Group General Counsel in performing the duties as required by a public company listed on the JSE. Effectively communicate and resolve high level telephone enquiries (Non-Executive Directors, CEO and...

  • Executive Assistant

    2 weeks ago

    Johannesburg, Gauteng, South Africa Yum Full time

    Key Responsibilities Direct liaison with senior executives on international & local level Ensure that the Executive is aware of key meetings, correspondence, and communication requirements daily Screen calls to ensure that matters of importance reach the Executive Coordinate and control diaries daily with cognisance of the company's yearly planner with local...

  • Executive Assistant

    2 weeks ago

    Johannesburg, Gauteng, South Africa Ciazcon Full time

    Currently we are searching for an Executive Assistant for Johannesburg, South AfricaResponsibilities of this Post:Organizing, synchronizing and maintaining multiple computerized diaries by planning and scheduling meetings and teleconferences.Provide general and administrative support to the heads of the three capabilities and their direct reports to...