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Personal Assistant: Group Commercial
2 weeks ago
Role purpose:
Manage the business administration and project support function within the office of the
Group Chief Officer:
Commercial & Strategy and serve as the primary point of contact for this office.
Your responsibilities will include:
Administrative Support
Group Chief Officer:
Commercial & Strategy's message management and telephone screening
Guest reception
Manage and facilitate the
Group Chief Officer:
Commercial & Strategy 's calendar to arrange appointments, meetings and conferences
Review, proofread and edit documents prepared for the
Group Chief Officer:
Commercial & Strategy's signature
Ensure that the
Group Chief Officer:
Commercial & Strategy is well prepared for meetings
Devise and maintain office management systems, including data management and filing
Administrative support during meetings in terms of accurate minute taking
Document compilation and/or consolidation in line with various submission requirements
Provide administrative support for the completion of documentation for Board agenda items, Audit Committees etc.
Co-ordinate reports that may require input from all departments and is presented to the Executive
Budget and Expense Management
Assist the
Group Chief Officer:
Commercial & Strategy with budget OPEX and CAPEX budget administration for their cost centre
Ensure that expenditure documentation is checked and prepared in accordance with policies and procedures
Ensure that tax invoices and receipts are collected for payment purposes
Expenditure to be reconciled in accordance with source and reference data
Process reconciliations and payments within turnaround time
Process expense reports
Budget transfers
Travel Management
Manage all travel for local and international trips
Prepare the
Group Chief Officer:
Commercial & Strategy's itinerary for all trips
Event Management
Event management for all functions hosted by the
Group Chief Officer:
Commercial & Strategy office for their cost centre
Responsible for all logístical arrangements for events, conferences, team builds, workshops, seminars etc
which includes:
Venue booking and preparation
Confirmation of speakers
Attendance of delegates
Preparation of agenda
Preparation of presentations
Sourcing promotional items and branded gifts
Matric
Secretarial Certificate / Diploma essential
Minimum of 3 -5 years secretarial experience
which includes:
A minimum of 1 year's experience as an PA supporting a Chief Officer in a listed company
A minimum of 1 year working in a (BU specific) related environment
Project management experience
Core competencies, knowledge, and experience:
Job Knowledge:
Advanced knowledge of Microsoft Office - Outlook, Word, Excel, PowerPoint, Microsoft Project and Internet (essential)
Knowledge of office management (essential)
Knowledge of IT/Telecommunications environment (advantageous)
Financial administration experience
Knowledge of SAP EVO (advantageous)
Project management and project coordination
Job-Related Skills:
Excellent administration skills
Excellent organisational skills
Excellent oral and written communication
Ability to pay attention to detail
Ability to maintain confidentiality at all times
Ability to work under pressure and meet tight deadlines
Ability to work independently
Results orientated and self-motivated
Forward thinking and proactive
Ability to execute multiple activities simultaneously
Closing date for Applications
:18 April 2023.
The base location for this role is,
Midrand, Vodacom Campus.
The Company's approved Employment Equity Plan and Targets will be considered as part of the recruitment process. As an Equal Opportunities employer, we actively encourage and welcome people with various disabilities to apply.
Vodacom is committed to an organisational culture that recognises, appreciates and values diversity & inclusion.
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