Contracts Administrator

2 weeks ago


Boksburg, Gauteng, South Africa Jobs 4 All Full time
Summary

Assist Contracts Managers on projects, specifically to:

  • General Administrative duties related to Contracts Management
  • Assisting Contracts Managers in all aspects required in Contracts Management
  • Assisting in obtaining quotes from suppliers
  • Issuing and management of purchase orders
  • Matching suppliers' orders, delivery notes and invoices
  • Following up on queries related to suppliers' orders, delivery notes and invoices.
  • Ensuring prompt signoff of the above by Contracts Managers
  • Maintaining a Cost Analysis to ensure projects do not overrunon unforeseen costs.
  • Ensuring progress claims and invoicing is done on time.
  • Checking accuracy of all claims
  • Fitter/Sub-Contractor claims
  • Variation Orders
  • Coordination and Attendance of internal Contracts Meetings and the issuing of Minutes thereof
  • Liaising with different departments and the flow of information between different departments, particularly relating to finance
  • Assisting with Small Works Indents and all necessary Contracts documentation as required by the specific legal contract with the Client.
  • Assistance with all IMS documentation (Company is ISO 9001 and ISO 45001 compliant)
  • Assistance with hard copy Contracts Files and the documentation required therein.
  • Following up on Supplier documentation required, and keeping these up to date (Workmen's Compensation, BEE Certificates etc)
Description

Assist Contracts Managers on projects, specifically to:

  • General Administrative duties related to Contracts Management
  • Assisting Contracts Managers in all aspects required in Contracts Management
  • Assisting in obtaining quotes from suppliers
  • Issuing and management of purchase orders
  • Matching suppliers' orders, delivery notes and invoices
  • Following up on queries related to suppliers' orders, delivery notes and invoices.
  • Ensuring prompt signoff of the above by Contracts Managers
  • Maintaining a Cost Analysis to ensure projects do not overrunon unforeseen costs.
  • Ensuring progress claims and invoicing is done on time.
  • Checking accuracy of all claims
  • Fitter/Sub-Contractor claims
  • Variation Orders
  • Coordination and Attendance of internal Contracts Meetings and the issuing of Minutes thereof
  • Liaising with different departments and the flow of information between different departments, particularly relating to finance
  • Assisting with Small Works Indents and all necessary Contracts documentation as required by the specific legal contract with the Client.
  • Assistance with all IMS documentation (Company is ISO 9001 and ISO 45001 compliant)
  • Assistance with hard copy Contracts Files and the documentation required therein.
  • Following up on Supplier documentation required, and keeping these up to date (Workmen's Compensation, BEE Certificates etc)
Minimum Requirements

Gr 12 Qualification

Drivers Licence

Job Type:
Permanent

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