Executive Personal Assistant

2 weeks ago


Boksburg, Gauteng, South Africa Ellahi Consulting Full time

About the Employer:
A Well established Logistics organization

Location:
Boksburg, Johannesburg

  • Gauteng

Salary:
Approximately R pa (maximum)-Depending on experience and qualifications

Job Function :

Provide personalised administrative and secretarial support in a well-organised, timely manner to the Executive Team of a well established Logistics company.


Supporting Executives:

  • Executive VP
  • VP: Freight
  • VP: Finance
  • Executive: HR
  • Executive: Commercial
  • Executive: IT

Qualifications required

  • Matric
  • Diploma or related experience

Skills and experience required

  • Strong analytical skills.
  • Valid driver's License and own vehicle.
  • Work well under pressure, adhere to deadlines and be a selfstarter.
  • Must take ownership of the position, be dedicated and innovative.
  • Excellent communication skills.
  • Sound experience of telephone etiquette and hospitality.
  • Meeting of deadlines and planning.
  • System knowledge Microsoft Office
  • Quality work output with attention to detail.
  • Interpersonal skills.
  • Ability to work under pressure.
  • Stress tolerance
  • Event and travel management
  • Proofreading Skills.
  • Experience in taking of meeting minutes.
  • Excellent time management skills.
  • Excellent written and verbal skills.

Key performance areas

  • Provide general and administrative support to the Executive: Vice President and direct reports to contribute to the effective and efficient functioning and service delivery.
  • Provide overall secretarial and governance services, originating and distributing minutes of meetings, preparation of documentation, official letters, and communication.
  • Organizing, synchronizing and maintaining multiple computerized diaries by planning and scheduling meetings and teleconferences.
  • Enhance the productivity through the day to day management of Executives diary and screening of calls.
  • Manage and arrange all corporate events and functions.
  • Maintaining confidential information.
  • Act as first point of contact for incoming visitors, guests and clients ensuring that they are professionally welcomed and that refreshments are provided timeously.
  • Coordinate international and domestic travel for the company and for the staff as required by arranging and facilitating all travel bookings including the administrative management thereof.
  • Booking and preparing meeting rooms including organising refreshments.
  • Create a positive experience and atmosphere through the professional engagement with both internal and external contracts, including dealing with direct enquiries in a courteous manner.
  • Preparation of Exco and Board documentation and distribution thereof
  • Any ad hoc administrative function relevant to the job that may be required.

Salary:
Up to R484,000.00 per year
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