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Executive Personal Assistant
2 weeks ago
About the Employer:
A Well established Logistics organization
Location:
Boksburg, Johannesburg
- Gauteng
Salary:
Approximately R pa (maximum)-Depending on experience and qualifications
Job Function :
Provide personalised administrative and secretarial support in a well-organised, timely manner to the Executive Team of a well established Logistics company.
Supporting Executives:
- Executive VP
- VP: Freight
- VP: Finance
- Executive: HR
- Executive: Commercial
- Executive: IT
Qualifications required
- Matric
- Diploma or related experience
Skills and experience required
- Strong analytical skills.
- Valid driver's License and own vehicle.
- Work well under pressure, adhere to deadlines and be a selfstarter.
- Must take ownership of the position, be dedicated and innovative.
- Excellent communication skills.
- Sound experience of telephone etiquette and hospitality.
- Meeting of deadlines and planning.
- System knowledge Microsoft Office
- Quality work output with attention to detail.
- Interpersonal skills.
- Ability to work under pressure.
- Stress tolerance
- Event and travel management
- Proofreading Skills.
- Experience in taking of meeting minutes.
- Excellent time management skills.
- Excellent written and verbal skills.
Key performance areas
- Provide general and administrative support to the Executive: Vice President and direct reports to contribute to the effective and efficient functioning and service delivery.
- Provide overall secretarial and governance services, originating and distributing minutes of meetings, preparation of documentation, official letters, and communication.
- Organizing, synchronizing and maintaining multiple computerized diaries by planning and scheduling meetings and teleconferences.
- Enhance the productivity through the day to day management of Executives diary and screening of calls.
- Manage and arrange all corporate events and functions.
- Maintaining confidential information.
- Act as first point of contact for incoming visitors, guests and clients ensuring that they are professionally welcomed and that refreshments are provided timeously.
- Coordinate international and domestic travel for the company and for the staff as required by arranging and facilitating all travel bookings including the administrative management thereof.
- Booking and preparing meeting rooms including organising refreshments.
- Create a positive experience and atmosphere through the professional engagement with both internal and external contracts, including dealing with direct enquiries in a courteous manner.
- Preparation of Exco and Board documentation and distribution thereof
- Any ad hoc administrative function relevant to the job that may be required.
Salary:
Up to R484,000.00 per year
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