Logistics Co

2 weeks ago

Cape Town, Western Cape, South Africa DHL Full time
**About Hillebrand Gori Group
- a company of DHL Global Forwarding**At Hillebrand Gori, we specialize in managing the logistics of wine, beer and spirits. We carefully handle alcoholic drinks in any quantity, from a single bottle to bulk, along any route, across all modalities. Our reputation as the go-to beverage logistics provider is built on our understanding of what these sensitive products need, in order to move and arrive in perfect condition.

We also transport the raw materials and packaging needed for crafting drinks, to help streamline our customers supply chains.

Simply put, we take the stress out of transporting beverages - with the utmost care and in the shortest transit time possible.

That's why over 25,000 companies in the beverage industry, big and small, rely on us.

Introduction
Do you like to take care for the heart of a company, its people? Are you equipped to act in a fast-paced logistics environment and at the same time have fun in dealing with pressing topics on an operational level? Do you like working in an international organization, the world's leading beverage logistics provider?

Job Purpose


Execute export administrative duties and provide back-up assistance to team in accordance with the company's business policies and procedures to ensure exceptional customer service.


Key Tasks

  • Receive and enter orders in FLOW (inhouse system). Update system timely for transhipments & arrivals.
  • Ensure timely shipping is arranged in accordance with customers requested RDS, RDD & mode /equipment type.
  • Handle Full set of Shipping Documents. Check correspondence of BLs, shipping invoices, packing list, COO etc.
    Ensure documents are correct and provided on time to clearance agents & customers.
  • Coordinate timely import & export customs clearance & deliveries.
  • Coordinate with Sales dept. & export offices the timely quotation sent to customer prior shipping.
  • Ensure actual invoices from vendors & invoices to customers correspond to quotations. Responsible for costs & invoices booked properly and timely in the Financial Files.
  • Maintaining paper file: print file control sheet, keeping copies of shipping docs, orders, quotations, invoices from vendors, invoices to customers, important correspondence.
  • For export shipments: researching and planning the most appropriate route for a shipment taking in to account the cost, transit time and security. Obtaining, checking and preparing documentation to meet customs requirements, packing specifications, and compliance with overseas countries' regulations;
  • Working closely with customers, Hillebrand export offices and third parties to ensure smooth operations to deadlines;
  • Provide excellent customer service
:

  • Maintaining current knowledge of relevant legislation, Carrier's route changes, political situations and other factors that could affect the movement of freight
  • Shipping documents review: check that data on the shipping invoices, BLs and packing lists are corresponding to each other.

FLOW

  • Updating of diary on a daily basis whilst ensuring high quality of data
  • Knowledge of levels within FLOW ensuring information is updated timeously and accurately
  • Ensuring dates and explanations are correctly entered on Export Status Screen
  • Complete message screen to communicate with IHO's

Invoicing

  • Knowledge of sales terms and results of its influence on the company
  • Production of orderly and accurate file balance sheets
  • Production of accurate customer, vender / supplier invoices within agreed 5 day period
  • Knowledge of financial aspects including profitability of files for customers within area of responsibility

Shipping Files

  • Completion of accurate information on front sections of file
  • Maintenance of documentation to be well organized and easily accessible
  • Completion of additional information on reverse of file
  • Accessibility of copies of correspondence

Documentation

  • Knowledge of required documentation for all parties relevant to each order and purpose.
  • Production of accurate documents
  • Monitoring and control of documents within agreed time frames
  • Control and submission of all customs related documents (I.e. DA550 & Acquittals)

Ensure Service Excellence Delivery:

  • Deliver customer service excellence in a professional way with a friendly style and attitude to meet and exceed customer requirements
  • Cultivate and Maintain a friendly and flexible attitude
  • Communicate actively with customers and develop deeper understanding of their requirements and provide Customer's SOP
  • Monitor customerfacing KPIs and use to drive improvement
  • Ensure product knowledge is high
  • Ensure accuracy of all operational and financial data
  • Ensure correct use of company tools
Connect to the Customer and Vendor base

Build and maintain good relations with key stakeholders externally and within the office to jet the job done

Build excellent relationships with customers, vendors and

  • Transport Co-ordinator

    2 weeks ago

    Cape Town, Western Cape, South Africa Contour Logistics Full time

    VACANCY:TRANSPORT CO-ORDINATORPURPOSE OF POSITIONTo co-ordinate the companies transport requirements, through consolidation and monitoring of volumes, costs, and service delivery.RESPONSIBILITIESEssential duties and responsibilities include but will not be limited to the following:Report to the Logistics Manager.Timeous and accurate consolidated bookings to...

  • Import Logistics Co-ordinator

    2 weeks ago

    Cape Town, Western Cape, South Africa Western Cape Recruitment Full time

    Manufacturing company with an International Supplier base is looking for an Import Logistics Co-Ordinator to join their Supply Chain Department. You will be responsible for continuous improvement relating to the logistics and Imports function, the development and review of the Logistics strategy and will identify and initiate cost saving solutions where...

  • Documentation Co-ordinator

    2 weeks ago

    Cape Town, Western Cape, South Africa Contour Logistics Full time

    VACANCY:Documentation Co-OrdinatorPRIME PURPOSE OF THE POSIITIONContour Logistics is recruiting an experienced Documentation Co-Ordinator to join our dynamic team. The successful incumbent will facilitate and complete the necessary documentations process, that is required for product from point of receipt to point of final destination. This position will...

  • Logistics Co-ordinator

    2 weeks ago

    Cape Town, Western Cape, South Africa JUWI GmbH Full time

    Logistics Co-ordinator (M/F/d):Cape Town, South AfricaWork experienceTransport At JUWI you have the chance to work on a real project for the future of our planet. JUWI South Africa is part of the international JUWI Group, one of the world's leading renewable energy companies.Our business is focused on deploying the highest quality Solar Photovoltaic and...

  • Logistics Co-ordinator

    2 weeks ago

    Cape Town, Western Cape, South Africa JSM Business Solutions Full time

    Our client import, export and distribute seafood products to and from various countries worldwideJob purpose:To ensure that logistics admin is captured correctly and that the delivery trucks are coordinated.Requirements:Good communication skills Good interpersonal skills Ability to work under pressure and prioritize Excellent professional work standard Good...

  • Team Leader: Transport

    2 weeks ago

    Cape Town, Western Cape, South Africa Contour Logistics Full time

    VACANCY:TEAM LEADER TRANSPORTPRIME PURPOSE OF THE POSITIONContour Logistics is recruiting an experienced Team Leader: Transport to join our dynamic team.The successful incumbent will effectively manage, motivate, and coordinate the Transport Support Unit Team (TSU) in Cape Town. This position reports to the Operations Manager.KEY RESPONSIBILITIES:Ensure the...

  • Logistics Co-ordinator

    2 weeks ago

    Cape Town, Western Cape, South Africa Status Staffing Full time

    Our client who specializes in in resource optimization, risk mitigation and waste management services is looking for a Logistics Manager/Coordinator to join their team in Parow.EMPLOYMENT TYPE : PermanentSECTOR : LogisticsBASIC SALARY : R10,000START DATE : A.S.A.P / ImmediateDUTIES:Calling on site staff to determine accurate, up-to-date information regarding...

  • Logistics Co-ordinator

    2 weeks ago

    Cape Town, Western Cape, South Africa Dalmer Group Full time

    The position requires working collaboratively with project managers, supply chain staff, vendors, finance, and the receiving department to support fluidity of the supply chain on projects, ensure all goods and services are delivered on-time/in full to meet schedules and exceed customer's expectations. This position will concentrate on project buying and...

  • Events Co-ordinator

    2 weeks ago

    Cape Town, Western Cape, South Africa HotelJobs Full time

    A top tourist destination in Cape Town is looking for an Events Co-ordinator to complement their dynamic Conferencing and Events team. They need a well presented, motivated, creative thinker who has a keen interest in the tourism and hospitality sector and an eagerness to contribute to the overall success of one of Cape Town's top tourist...

  • Warehouse and Logistics Manager

    2 weeks ago

    Cape Town, Western Cape, South Africa CCM Full time

    Company DescriptionWe are established in 2023 as a platform for the development and execution of renewable projects in South Africa. The main shareholder consists of Energy China, CGGC and South African partner. The main shareholder, China Energy Engineering Group Co., Ltd. (ENERGY CHINA), is a Fortune Global 500 company, ranking 3rd in ENR Top 150 Global...

  • Events Co-ordinator Ftc

    2 weeks ago

    Cape Town, Western Cape, South Africa Tracking Talent: a WilsonHCG Company Full time

    A multinational Investment Company is seeking an Events Co-ordinator. The Co-ordinator will be expected to deliver on industry leading events and sponsorship initiatives that supports the company's sales teams nationally. This role will take responsibility for the logistics, planning and managing of client engagements and events, both face-to-face and...

  • Logistics Accountant

    2 weeks ago

    Cape Town, Western Cape, South Africa O'Brien Recruitment Full time

    Serve as a finance business partner to the delivery team and the insurance teamSupports the co-ordination and preparation of Logistics budgets and financialforecasts and actual vs budget cost tracking? Recommendation and Implementation of financial processes, improvement measuresand Internal Control procedures.? Develop and document business processes and...

  • Logistics Accountant

    2 weeks ago

    Cape Town, Western Cape, South Africa O'Brien Recruitment Full time

    Serve as a finance business partner to the delivery team and the insurance teamSupports the co-ordination and preparation of Logistics budgets and financialforecasts and actual vs budget cost trackingRecommendation and Implementation of financial processes, improvement measuresand Internal Control procedures.Develop and document business processes and...

  • Events and Logistics Coordinator

    2 weeks ago

    Cape Town, Western Cape, South Africa Allan Gray Orbis Foundation Full time

    Purpose of Role:The Allan Gray Orbis Foundation has a vision of an entrepreneurial, equitable South Africa, flourishing with meaningful employment and a mission to foster a community of responsible entrepreneurs.Co-ordinates events and logistics to ensure the successful execution of all Scholarship and Fellowship events. Focuses on achieving desired outcomes...

  • Planning & Logistics Manager - Middle East & Africa

    2 weeks ago

    Cape Town, Western Cape, South Africa Bacardi-Martini Full time

    Posted01-May-2024Job typeFull timeCountrySouth AfricaLocationCape Town, JohannesburgLead recruiterVibhuti ShrotriaFunctionSupply & LogisticsReporting LinePlanning & Logistics Director AMEAOn-site/RemoteOn-siteLevel of experienceProfessional (Management)Contract typePermanentYOUR OPPORTUNITYYour OpportunityAs the MEA Planning & Logistics Manager, you will be...

  • Operations and Logistics Administrator and Driver

    2 weeks ago

    Cape Town, Western Cape, South Africa Amy Foundation Full time

    Position: Operations and Logistics Administrator and DriverAn exciting yet dynamic job opportunity has become available within the Operations and Logistics Department at our head office in Sybrand Park, Cape Town.The Amy Foundation is a non-profit organisation (NGO) that offers various programmes to develop and empower youth, ages 5-35, reaching over 1600...

  • Administrator

    2 weeks ago

    Cape Town, Western Cape, South Africa Pepkor Logistics Full time

    JOB PURPOSE:Complete specialised administrative function within the hub, to ensure satisfied customers and clients.QUALIFICATION/EXPERIENCE: Matric Certificate in Business Administration (advantageous) Min 23 years' experience in similar role in a logistics environmentis essential Attention to detail, accurate with good numeric skills. Must be able to...

  • Wine Co-ordinator

    2 weeks ago

    Cape Town, Western Cape, South Africa Carlysle Human Capital Full time

    Key responsibilities include the following: Acceptance of all wine export orders and communication with the suppliers to facilitate the delivery of orders Communication with suppliers in terms of future orders Relationship building and visits to all wine suppliers Negotiation and procurement with all wine suppliers Maintaining and updating annual price lists...

  • Assistant Weddings and Events Co-ordinator

    2 weeks ago

    Cape Town, Western Cape, South Africa HotelJobs Full time

    JOB PURPOSE: To liaise with all clients, ascertaining their requirements and coordinating as well as successfully executing weddings and events in a timely manner in accordance with the set standards of the hotel, with the intention of ensuring that the highest standard of performance and service is achieved by all relevant parties.MINIMUM EXPERIENCE AND...

  • Marketing Manager

    2 weeks ago

    Cape Town, Western Cape, South Africa AK Durable Supply Co. Full time

    Please note: This position is only open to South African residents, and valid work permit holders, with an active interest in surfing and/or hydrofoiling. Applicants who do not currently surf and/or hydrofoil will not be considered, as the position requires hands-on experience.Are you a marketeer, passionate about brand building and storytelling, with the...