Debtors Clerk, French Speaking

2 weeks ago


Epping, Western Cape, South Africa Glasshouse Recruiting Full time

Requirements:

  • Debtors Clerk experience desired
  • 1 to 2 years Accounts Payable / Receivable
  • Relevant Degree
Competence Requirements

  • Attention to detail and ensure accuracy
  • Computer literate: MS Office, Excel, Electronic Banking
  • Strong analytical and numerical skills
  • Strictly deadline driven
  • Selfmotivated and output driven
  • Good communication skills (written and spoken)
  • Systems orientated
  • Be able to cope under pressure
  • Planning, coordinating and prioritising

Duties & Responsibilities:

Financial Reporting and Reconciliations

  • Timeous processing of invoices when all supporting documents are in place
  • Ensure that invoices are mailed/couriered to correct addresses
  • Timeous printing of debtors' statements
  • Ensure that debtors' statements are mailed to the correct addresses as per client contract requirement for supplier invoicing
  • Confirm with customers that they are in possession of all the relevant documentation
  • Solve outstanding debtor's queries without delay
  • Follow up on outstanding debtors according to due date of invoice on a daily basis
  • Early reporting of possible bad debtors/debts or delayed payments address with Division Head if needed
  • Submit Credit Note Application with all required documentation, for authorization/signatures
  • Timeous processing of Credit Notes
  • Ensure that the Credit Notes are properly filed with all supporting transactions attached
  • Timeous processing of receipts on Bank account to customer accounts
  • Receipting, banking and processing of cash payments on a weekly basis to customer accounts
Reporting

  • Export detail after Month End into Excel and compile report as per standard set
  • To be submitted first week after Month End
  • Reporting checks for division
  • Export Age Analysis after Month-End and draw up Excel summary of the amounts overdue
  • Update Excel summary on daily basis as per Age Analysis and latest debtor's collection information
  • Ensure that Housekeeping is done on a weekly basis and that all payments received are allocated to the correct invoices/client
  • Assist the Division Head on adhoc tasks as per deadlines and work scope given by Division Head
Customer and Stakeholders

  • Develop and maintain relationships with internal and external role players
  • Develop a climate to facilitate teamwork
  • Ensure Compliance to relevant legislation and Company procedures
  • Adheres to SARS legislation on all processing
  • Adheres to Company policies and procedures i.e. health, safety, security, Company procedures etc.
Maintains confidentiality and operate with integrity

  • Shares information readily when appropriate
  • Treats colleagues with respect and maintains confidentiality
  • Maintains high ethical standards both personally and professionally


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