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Group Stock and distribution Manager

4 months ago

Sandton, South Africa Placement Point (Pty) Ltd Full time
A well established company based in Hyde Park is seeking a Group Stock and Distribution Manager.

Duties:
Office Space Control

  • Cleanliness and tidiness of the working office environment.
  • Maintenance (Office Furniture, Gas heaters, Light bulbs, etc)
  • Admin and Filling in all the required areas.
Omni System

  • All system operated functions
  • Stock Takes, Transfers, Adjustments, Quoting, Invoicing, Customer Accounts, Pricing and Amendments, Customer Deals & Discounts, Staff Appros and Omni generated Reporting.
  • Training of new personnel on Omni related queries.
o Payroll Packs with Financial Manager

  • Stock Take Losses, Appros and Customer Account updates.
o Influencer Account Management

  • Processing, Updating and following up on influencer appros as well as closing off influencer accounts.
o Weekly Reports

  • Weekly reports
  • These include stock control reports, damages report and transfers report for the past week.
o DSV Courier

  • Shipping and Account Management.
  • Booking all collections between the stores and follow ups on ETA's and deliveries.
o Seasonal Stock Drop Planning

  • Samples requisition planning, creating and delivered to the office.
  • Stock Drop planning per season with VM and Operations Managers in the office.
  • Sorting out samples at the office and then sending them out to the respective stores.
o Wholesale Stock Drop Planning

  • Splitting wholesale samples and orders from the original shipment.
  • Creating requisitions for these clients and then processing quotes for invoicing and payments.
  • Updating wholesale customer accounts.
o Transfers

  • Processing and completing Transfers between each of the stores and warehouses.
  • IBT follow ups and completion.
  • IBT checks with store managers.
o Driver

  • Working together with Managers to organize planned and structured routes and deliveries.
Store Maintenance

o Weekly Maintenance Checks per store.

o Maintenance Reports are sent through from each store and are analyzed and dealt with.

(Fixtures, Lighting, Shopping Bags, POS Material etc)

Stock takes


o One or Two full store stock takes are completed in a month per store depending on the store needs.

o Follow ups and checking on coastal stores stock takes and updates.

Cargo Care

o Seasonal Drops

  • Double checking any variances from international shipments.
  • Requisitions from bonded warehouse to stores.
  • Stock transfers and stock take updates.
o Online Cage

  • Overseeing and controlling the cage
  • Stock takes monthly with the Cargo Care team to balance and close off stock levels for the month.
  • Checking online order payments via each payment portal.
  • Daily recon on online orders and payments.
  • Daily Woocommerce checks for errors and faults.
  • Online Order checks to complete so they can be sent out.
  • Invoicing and crediting online orders.
  • Following up on deliveries with Courier Guy and Cargo care.
  • Overseeing online Order Quality Control.
  • Overseeing Online Order Returns Bay.
  • Overseeing all IBT transfers to and from the online cage.
o Damages Warehouse

  • All items transferred to the damages warehouse to be checked and approved by either one of the Directors.
  • A stock list needs to be complied with details of damage as well as image.
  • Overseeing all IBT transfers to and from the damages warehouse.
o Sale Warehouse

  • Overseeing the sale warehouses that contain all sale product.
  • Stock Take monthly to balance and close off the stock levels for the month.
  • Outlet Weekly request and stock movement.
  • Overseeing all IBT transfers to and from the Sale warehouses.
Storage Space

  • Managing storage space
  • Working together with the other brands to effectively share a storage space to make it easily accessible.
Outlet Store

  • Managing stock replenishment weekly.
  • Stock takes weekly to double check and balance stock levels.
  • Maintenance and upkeep of the store with the regionals.
Freshive

  • Communication on new drops with stock listings and pricing.
  • General communication with online as a whole.
(price issues, stock concerns, integration issues, etc)

General

  • Store Visits
  • Driver Assistance
  • Paper Shopping bags and Sale Bags tracking and ordering.
  • Customer booklets tracking and ordering.
  • Online Packaging tracking and ordering.
  • Barlfy Scent and Diffuser machines replen and maintenance.
  • Pricing Labels replen for both 2up and 1up lable printers.
  • Till roll and credit card rolls tracking and ordering.

Requirements:

  • Matric (Grade 12)
  • Minimum of 5 years' experience in retail (Pref fashion)
  • Pref comes out of the retail fashion Industry
  • Will be reporting to the Group Brand Director

Computer Literacy:
MS Office (Outlook, Excel )

OMNI