Executive Personal Assistant to The CEO and Coo of

2 weeks ago

Cape Town, Western Cape, South Africa Sagen Advisory Full time

Company Description:


We are Sagen Advisory, a specialized recruitment company seeking a highly organized and detail-oriented Personal Assistant to join our client's professional team.

Our client is an established property management company based in Cape Town and Johannesburg, with a multimillion-rand portfolio spanning commercial, industrial, retail, and residential properties.

The company is dedicated to excellence in property management and maintenance.

Job Summary:

Main Responsibilities:

  • Manage and maintain the electronic diaries of the CEO and COO, assessing the priority of appointments and reallocation as necessary.
  • Handle sensitive and complex issues in a professional and objective manner.
  • Organize meetings, including preparing agendas, premeeting briefings, and meeting papers.
  • Screen calls, inquiries, and requests, and deal with them appropriately.
  • Manage travel arrangements for the CEO and COO, including visas and accommodation.
  • Assist Director in researching and following up with action on matters which fall within the Director's responsibility chasing responses, and triggering followup action.
  • Manage arrangements for Trustees' and Sub-Committee meetings, including production/distribution of agenda and papers.
  • Assist/support Director, Development Manager & Communications Manager in arranging funding partners and other events.
  • Process correspondence for the CEO and COO, ensuring that incoming correspondence is dealt with appropriately.
  • Maintain office systems, including data management and filing.
  • Maintain records of contacts for the CEO and COO.
  • Assist with research and followup on matters that fall within the CEO and COO's responsibility.
  • Produce documents, briefing papers, reports, and presentations for the CEO and COO.
  • Supervise incoming and outgoing mail for the CEO and COO.
  • Meet and greet visitors at all levels of
  • Supervise all Trust incoming/outgoing
  • Any other duties as may reasonably be required by the CEO and COO.

External Relationships:

  • Contacts of the CEO and COO.
  • Trustees.
  • Funding partners.
  • Legal professionals.
  • Service providers.
  • Conference facility, catering, and accommodation.

Person Specification:

  • A degree or equivalent qualification.
  • Previous experience working as a Personal Assistant to senior management.
  • Strong experience in electronic diary management.
  • Excellent communication skills with the ability to interact professionally with a wide range of contacts both internal and external to the company.
  • Strong organizational skills with excellent attention to detail and the ability to maintain a high level of accuracy.
  • A flexible and proactive approach to work with the ability to prioritize and reprioritize workload as required.
  • Ability to work on own initiative.
  • Ability to deal with sensitive information with discretion and to maintain
  • Experience with legal documents and contracts is highly desirable
  • Excellent IT skills, including a working knowledge of presentation software packages, preferably Microsoft Office Word, Excel, and PowerPoint.

Salary:

**R R Negotiable and experience related.

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