Executive Assistant To Ceo

2 weeks ago


Cape Town, Western Cape, South Africa Exclusivelyremote Full time
Executive Assistant to the CEO

Remote:

Hours 3pm 11pm SA time About Us:
We are a dynamic and rapidly growing insurance brokerage firm committed to excellence and innovation. Our success is driven by our dedicated team and the effective leadership of our CEO.

We are seeking a highly organized and proactive Executive Assistant to support our founder and CEO, ensuring their efficiency and effectiveness.

Are you passionate about helping others succeed and holding them accountable?
Do you possess a strong dedication to accuracy, completeness, and efficiency in your work?
Are you comfortable working in a fast-paced and ever-changing environment?
If so, we want to meet you

Key Responsibilities:

Email Management:
Manage the CEOs email inbox, filtering, categorizing, and prioritizing emails.
Respond to routine queries and ensure important messages are promptly brought to the CEOs attention.
Handle all incoming emails and phone calls, sorting and filing emails into proper folders.
Use discretion, confidentiality, and good judgment to handle important information.

Accountability:
Check in with the CEO morning and evening about top priorities, progress, and new tasks.
Aim to handle and solve 99% of issues and questions before escalating to the CEO.
Identify and address issues or delays, either by finding solutions or becoming the solution.

Communication Management:
Serve as a liaison between the CEO and other staff, as well as external stakeholders.
Facilitate smooth and efficient communication.

Legal Document Review:
Conduct initial reviews of legal agreements, flagging any areas of concern for further review.

AI Utilization:
Leverage AI technologies to streamline administrative processes and enhance productivity.

Calendar Management:
Oversee the CEOs calendar, scheduling appointments, organizing meetings, and ensuring efficient time management.
Manage and protect the CEOs schedule, focusing on goals and priority activities.

Travel Coordination:
Arrange all aspects of business travel, including flight bookings, accommodations, local transportation, and itinerary planning.

Research:
Conduct research on various topics as requested, providing comprehensive summaries to inform decision-making.

Project Management:
Coordinate and oversee projects, ensuring they stay on track, within budget, and meet quality expectations.

General Administrative Duties:
Perform other administrative tasks as needed, including preparing reports, handling confidential information, and assisting with personal tasks.

Qualifications:
Proven experience as an Executive Assistant, preferably supporting a senior leader.
Exceptional organizational skills with a keen attention to detail.
Strong commitment to accuracy, completeness, and efficiency.
Excellent communication skills, able to interact confidently and professionally with people at all levels.
Demonstrated ability to handle sensitive information with discretion and trustworthiness.
Ability to prioritize work, think proactively, and adapt to changing needs.
Strong business sense with the ability to make sound judgment calls independently.
Proficiency with AI technologies and administrative tools.
Willingness to go above and beyond to support the CEO and the organizations goals.
Why Join Us?
Be part of a fast-growing and innovative company.
Work in a dynamic and supportive environment.
Play a key role in the success and efficiency of our CEO and organization.

Application Process:


To apply, please submit your resume and a cover letter detailing your relevant experience and why you are the perfect fit for this role.

We look forward to meeting you
#J-18808-Ljbffr

  • Cape Town, Western Cape, South Africa The Joblink Full time

    :Reporting directly to the CEO, the Executive Assistant provides executive support in a one-on-one working relationship. The Executive Assistant serves as the primary point of contact for internal and external customers on all matters pertaining to the executive office.Working under general direction, performs a variety of complex, highly responsible,...


  • Cape Town, Western Cape, South Africa Juru Holding (Pty) Ltd Full time

    An exciting opportunity to support the CEO and other senior team members of a fast-paced organization. My client is seeking a highly organized and detail-oriented Executive Assistant to provide comprehensive administrative support to the CEO and other executives.You will work closely with the CEO and leadership team to coordinate meetings, manage busy...


  • Cape Town, Western Cape, South Africa The Hashtag Element (Pty) Ltd Full time

    Our client, the Organization, who is a trusted, independent advisor to Ministries of Health, donors, implementation partners and the private sector to improve the capability of African governments to achieve their supply chain strategies sustainably to reach their national health objectives. The Organization follows a government-led and patient-centric...


  • Cape Town, Western Cape, South Africa TMT Services & Supplies Full time

    POSITION:RESPONSIBILITIES: Manage the CEO's calendar and schedule appointments, meetings and conference calls. Managing daytoday tasks and schedules Coordinate domestic and international travel arrangements including Visa's, flights, accommodation and transportation. Prepare and arrange materials for meetings, presentations and conferences. Conduct research...


  • Cape Town, Western Cape, South Africa Compass CE Ltd Full time

    Company DescriptionCompass Contracting & Employment is a UK based market leading provider of employment solutions, specializing in contingent workforce engagement. Our comprehensive range of services ensures that clients can focus on their core business while we handle the risk, cost, and administrative aspects of workforce management. With a team of...


  • Cape Town, Western Cape, South Africa Allan Gray Orbis Foundation Full time

    Purpose of Role:The Allan Gray Orbis Foundation has a vision of an entrepreneurial, equitable South Africa, flourishing with meaningful employment and a mission to foster a community of responsible entrepreneurs.Act as Executive Assistant to the CEO. Provides administrative and logístical support and ensures the smooth running of the executive...


  • Cape Town, Western Cape, South Africa Peach Payments Full time

    Peach Payments is a fast growing Pan-African PSP that makes online commerce and digital payment acceptance easier and more accessible across all Africa. We work with small and large sellers to provide a complete toolkit to accept, manage and disburse payments through web and mobile.Our merchant partners include your favourite food delivery services, whether...


  • Cape Town, Western Cape, South Africa Cognia Law Full time

    COMPANY PROFILE:Cognia seamlessly extends corporates, banks and law firms' legal capability to deliver sustainable outcomes. Our goal is to connect the legal sector, moving it from a siloed approach to integrated partnerships. We help in-house legal teams by bringing simplicity to complex matters and replacing broken procedures with efficient...

  • Executive Pa to CEO

    2 weeks ago


    Cape Town, Western Cape, South Africa Overseas Administration Management Full time

    Providing support and assistance to the Group Chief Executive Officer. Ensuring follow up of various responsibilities within the office for the group CEO as well as other parties involved in meetings/projects. Ensuring project support is timely, accurate and responsive to the needs of the team. Preparing regular reports against project progress in agreed...


  • Cape Town, Western Cape, South Africa No Joke Marketing Full time

    Are you seeking a challenging and rewarding position? Are you a versatile, highly organized and an aggressive individual who wants everything to get done? Are you eager to work with businesses to create a lasting generational impact? Do you want to be rewarded for your skills, time, and accomplishments?Our Executive Assistant to the CEO is a vital part of...


  • Cape Town, Western Cape, South Africa Strategic Fuel Fund Full time

    The Strategic Fuel Fund Association (SFF), a subsidiary of the Central Energy Fund (CEF), manages crude oil storage facilities in the Western Cape, and environmental protection against oil pollution.SFF currently seeks to employ an EXECUTIVE MANAGER in the Office of the CEO at Parow, Western Cape.Responsibilities Provide advice to CEO and EXCO regarding...

  • Executive Assistant

    2 weeks ago


    Cape Town, Western Cape, South Africa Believe Resourcing Full time

    About our client:Our client is a top-tier learning facility that provides students with exceptional opportunities for academic growth.About the role:The Executive Assistant directly answers to the CEO and ensures proper completion of all duties in accordance with policies and procedures. They will work alongside all members of the Senior Management Team, in...


  • Cape Town, Western Cape, South Africa Sagen Advisory Full time

    Company Description:We are Sagen Advisory, a specialized recruitment company seeking a highly organized and detail-oriented Personal Assistant to join our client's professional team. Our client is an established property management company based in Cape Town and Johannesburg, with a multimillion-rand portfolio spanning commercial, industrial, retail, and...


  • Cape Town, Western Cape, South Africa Deimos Full time

    Deimos is a Cloud-native Developer and Security Operations technology services company. We help companies of all sizes adopt the Cloud for improved service delivery to their clients. We're a fully remote African-based team of engineers who are passionate about implementing engineering best practices. We leverage the latest technologies while building...

  • Executive Assistant

    2 weeks ago


    Cape Town, Western Cape, South Africa SET Recruitment Consultants Full time

    Executive Assistant: CEO, President and Deputy PresidentMarket-related packageCape TownRole PurposeTo provide comprehensive support to the CEO and President, facilitate/coordinate communications, engage stakeholders, foster partnerships through the office of the CEO's day-to-day operations, and facilitate the efficient and effective functioning of the office...

  • Executive Assistant

    2 weeks ago


    Cape Town, Western Cape, South Africa Rubicon Full time

    About the Executive Assistant position:Role responsibilities**: Manage calendars, schedule appointments, and coordinate meetings for the CEO and CDD. Prepare and organize materials for meetings, including agendas, reports, and presentations. Conduct research and provide support for special projects as assigned by the CEO and CDD. Serve as a liaison between...


  • Cape Town, Western Cape, South Africa Crayon Full time

    To find out more, click Apply or head on over to Crayon to review the full spec and apply How you'll roleAs an Executive Personal Assistant you will provide comprehensive support to the CEO of a media agency. You will be responsible for managing both personal and business-related tasks, ensuring the CEO's professional and personal life operate seamlessly....


  • Cape Town, Western Cape, South Africa Heart and Stroke Foundation South Africa Full time

    This role is that of a Personal Assistant to the CEO. It requires proficiency in personal assistance as well as executive administrative efficiency. Strong communication skills, as well as written and spoken proficiency in the English language is compulsory. A second South African language will be an advantage.The following responsibilities are central to...

  • Head CEOs Office

    2 weeks ago


    Cape Town, Western Cape, South Africa PSM Personnel Full time

    Head - CEO's Office Finance ~ Commercial ~ Management ConsultingCape Town South-Western Cape ~ Cape Town North-Western CapeOur client is a Cape Town based esteemed company, rated as one of the top employers in the industry. They are looking for the Head in the CEO's Office. In this pivotal role, you will provide essential support and advice to the CEO in...


  • Cape Town, Western Cape, South Africa Western Cape Recruitment Full time

    Requirements:Matric15-20 Years' related experienceExperience as an Executive Assistant, reporting to MD/CEOJob Types: Full-time, PermanentEducation: High School (matric) (required)Experience:Executive Assistant: 10 years (required)