Personal Assistant

1 week ago


Cape Town, Western Cape, South Africa Zeal HR Full time

Personal Assistant to CEO

INTRODUCTION:

An exciting opportunity has become available within and NGO industry, for a Personal Assistant to the CEO. The position is based in Paarl.

Hours:
Full-time, Permanent (Monday to Friday, 08:00 AM - 05:00 pm)

REQUIREMENTS:

  • Bachelor's degree in a related field preferred.
  • Previous experience working in a similar role supporting toplevel executives.
  • Proven experience as an executive assistant or personal assistant.
  • Exceptional organizational and time management skills.
  • Excellent written and verbal communication abilities.
  • High level of discretion and confidentiality.
  • Ability to work independently and collaboratively in a fastpaced environment.
  • Proficiency in Microsoft Office Suite and other relevant software.
  • Previous experience working in a similar role supporting toplevel executives.
  • Personal alignment with the company's values and culture.
  • Criminal Clearance must be provided.

RESPONSIBILITIES:

Executive Support:

  • Manage the CEO's calendar, scheduling appointments and coordinating meetings.
CEO.

  • Prepare and organize documents, reports, and presentations for meetings.

Travel Coordination:

  • Arrange travel itineraries, accommodation, and transportation for the CEO.
  • Ensure all travel arrangements align with the CEO's schedule and preferences.

Communication Liaison:

  • Act as a liaison between the CEO and internal/external stakeholders.
  • Draft and edit correspondence, ensuring professionalism and accuracy.

Meeting Preparation:

  • Prepare meeting agendas, materials, and briefing documents for the CEO.
  • Attend meetings with the CEO as required, taking minutes, and following up on action
items.

Project Management:

  • Assist in managing and coordinating special projects as assigned by the CEO.
  • Keep track of project timelines and deliverables.

Management of Visiting Donors/ Stakeholders

  • Support Co-Founder with the daytoday operations of the company's guest
accommodation.

  • Coordinate guest visits, checkins, and checkouts.
  • Arrange guest's travel and itineraries when necessary.
  • Ensure high standards of hospitality in accordance with the company's culture and
values.
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