Executive Assistant to Coo

2 weeks ago

Cape Town, Western Cape, South Africa Cognia Law Full time

COMPANY PROFILE:

Cognia seamlessly extends corporates, banks and law firms' legal capability to deliver sustainable outcomes. Our goal is to connect the legal sector, moving it from a siloed approach to integrated partnerships. We help in-house legal teams by bringing simplicity to complex matters and replacing broken procedures with efficient processes.


Cognia is a Chambers-ranked law company which integrates how legal services are provided so our team, partners, clients and communities thrive together with people at the heart of what we do.

We encourage our people to bring their whole self to work and focus on enabling them to realise their full potential.


ROLE DESCRIPTION:

We are looking for a responsible Executive Assistant to support our senior executives in a timely and professional manner. You will provide high-quality administrative and clerical assistance to top-level executives.

KEY RESPONSIBILITIES:

  • Professional support to the COO, Global Delivery Director and Global Head of People.
  • Provide scheduling and administrative support for business leadership team.
  • Must be a proficient problem solver with an ability to critically manoeuvre throughout any situation, both independently and, in some cases, with a team and/or with guidance.
  • Professionalism at the highest level regarding all communications with internal associates and external clients.
  • Complete organization of all meetings, special events and luncheons, including reserving conference rooms; technical support, arranging for catering, special events, and working luncheons. Completes and maintains meeting minutes and action items as requested.
  • Accurate handling of all companyrelated expenses in a timely manner to ensure proper reimbursement.
  • Prepare written reports and communication to internal and external business partners and professionally interact with same.
  • Handling of routine requests and administrative matters for Executives and Departments.
  • Scheduling of audio and/or visual conferences by using WebEx, MS Teams, Zoom, or other software. Knowledge of all aspects of hosting an audio and/or visual meeting, including facilitation of meeting as the host, recording of session, operator assistance, etc.
  • Maintain the electronic filing system according to the company's document control standards and procedures.
  • Build and maintain strong business relationships with clients on behalf of leadership team.
  • Personal Support as and when needed.

Travel Arrangements:

  • Obtains flight options, books flights, accommodation, registrations, car rental, shuttle service, car service, and preparation of travel file to include all details of travel, locations, and times of meetings, directions, and maps, as well as discussion materials.
  • Ability to professionally negotiate discounted rates with vendors where appropriate.

Communication:

  • Conducts research in preparation for the leadership team member's engagements and meetings as and when required.
  • Manage information flow in a timely and accurate manner

Marketing:

  • Creating marketing related materials such as slides for clients.
  • Creating internal communication documentation such as service line overviews.
  • Team members and Office Matters
  • Assist with the planning of company events, meetings, and employee team building activities or special projects.
  • Management of the office facilities and office support team
  • Act as a point of contact among all executives, associates, clients, and other external partners.

ROLE EQUIREMENTS:

  • Qualifications in a relevant field at the tertiary level would be advantageous.
  • 5+ years' proven experience as an Executive assistant providing support to Csuite executives/leadership.
  • Highly professional demeanor: strong emotional intelligence, cultural sensitivity, and intellect to understand intricacies of sophisticated multinational clients.
  • Excellent written and verbal communication skills; firstrate organizational skills and outstanding attention to detail.
  • Ability to work in a fastpaced, agile environment; quickly assess and prioritize needs.
  • Desire to delight clients and demonstrate a pleasant and competent demeanour.
  • Proficiency in Microsoft Office 365 (Word, Outlook, PowerPoint, and Excel).
  • Extensive calendar management in Microsoft Outlook.
  • Comfortable and resilient in working with successful corporate leaders.
  • Discretion in handling sensitive and confidential information.
  • A high level of resilience to work in a demanding and pressurised environment and poise to maintain composure at all times.
  • Commitment to the highest level of customer/client service and timely response.
  • Strong interpersonal skills, team orientation, and ability to work independently.

COGNIA COMPETENCIES:

Honest Communication:

  • Effectively articulates own views and rationale for them
  • Communicates complex topics/concepts in simple way
  • Practices active listening
  • Where they do not know the

  • Executive Personal Assistant to The CEO and Coo of

    2 weeks ago

    Cape Town, Western Cape, South Africa Sagen Advisory Full time

    Company Description:We are Sagen Advisory, a specialized recruitment company seeking a highly organized and detail-oriented Personal Assistant to join our client's professional team. Our client is an established property management company based in Cape Town and Johannesburg, with a multimillion-rand portfolio spanning commercial, industrial, retail, and...

  • Executive Assistant to Coo

    2 weeks ago

    Cape Town, Western Cape, South Africa Cognia Law Full time

    COMPANY PROFILECognia seamlessly extends corporates, banks and law firms' legal capability to deliver sustainable outcomes. Our goal is to connect the legal sector, moving it from a siloed approach to integrated partnerships. We help in-house legal teams by bringing simplicity to complex matters and replacing broken procedures with efficient processes.Cognia...

  • Executive Assistant to Coo

    2 weeks ago

    Cape Town, Western Cape, South Africa Tych Business Solutions Full time

    Requirements: Travel arrangements 2 years as an executive assistant to senior management in a Hospitality environment Must have a keen interest in hospitality, business acumen, finance etc.Application Question(s): Are you based in Cape Town? Do you have hospitality experience?Experience:Executive Assistant: 2 years (preferred)

  • Executive Personal Assistant

    2 weeks ago

    Cape Town, Western Cape, South Africa Sapientis South Africa Full time

    We are currently recruiting for a seasoned and mature Executive Personal Assistant for an urgent opportunity on the West Coast to support the CEO of a leading global manufacturing firm.This position requires a well organised, dynamic and loyal individual who thrives in a fast paced environment.Minimum Requirements/Criteria include: Diploma in Office...

  • Assistant to The Chief Operating Officer and

    2 weeks ago

    Cape Town, Western Cape, South Africa HotelJobs Full time

    About ManageAir:At ManageAir Pty Ltd, we're on a mission to revolutionize the short-term rental market in Cape Town by delivering exceptional service to our property owners and guests. Our commitment to excellence and a culture that values integrity, innovation, and teamwork set us apart.Role Overview:As the Executive Assistant to our Chief Operating Officer...

  • Remote Executive Assistant

    2 weeks ago

    Cape Town, Western Cape, South Africa The Executive Space Full time

    Job OverviewExpiration date:15 March 2024Location:Cape Town, Western CapeJob Title:Remote Executive AssistantSalary:R16,800Education Level:High School / MatricJob Level:JuniorMinimum Experience:0 - 1 YearsRemote Executive Assistant - Cape Town.Join Our Team at The Executive Space - Remote Executive Assistant Positions AvailableAre you a highly organized,...

  • Executive Operations Assistant

    2 weeks ago

    Cape Town, Western Cape, South Africa Frogg Recruitment Full time

    Executive Operations Assistant Cape TownOur client is looking for an experienced Executive Operations Assistant to assist the COO with daily duties. Some experience in hospitality or event management, and any experience working in creative fields or companies previously will a great advantage.Salary:R NegotiablePosition Type: Permanent Office based...

  • Full-TIme Graphic Designer

    2 weeks ago

    Cape Town, Western Cape, South Africa Virtual Executive Assistant Full time

    We are looking for a talented Graphic Designer to join our team! Welcome to our world of wellness where we aim to inspire and uplift from Dubai to global audiences. Our goal is to revolutionize the wellness industry with high-quality supplements and valuable insights on holistic health. Here's what we need from you: Adobe Suite Superhero: If you can work...

  • Executive Assistant

    2 weeks ago

    Cape Town, Western Cape, South Africa EmpireOne Group of companies inc. Full time

    We are a Toronto, Canada based company with operations in the US and Asia and we are looking for a new Virtual Executive Assistant to support our executive. You will manage mostly business related tasks such as creating reports, organizing meetings, taking minutes, deal with vendors, work with other staff and freelancers and other organizational tasks. To do...

  • Executive Assistant

    2 weeks ago

    Cape Town, Western Cape, South Africa Believe Resourcing Full time

    About our client:Our client is a top-tier learning facility that provides students with exceptional opportunities for academic growth.About the role:The Executive Assistant directly answers to the CEO and ensures proper completion of all duties in accordance with policies and procedures. They will work alongside all members of the Senior Management Team, in...

  • Executive Assistant

    2 weeks ago

    Cape Town, Western Cape, South Africa Avacare Health Group Full time

    Avacare is looking or a seasoned executive personal assistant to provide administrative support to the 3 group executive's and smooth running of office daily operational tasks concerning their calendar, travel and coordinating with business units.Critical Experience:Minimum of 3-5 years executive support, specifically with supporting multiple executive staff...

  • Executive Assistant

    2 weeks ago

    Cape Town, Western Cape, South Africa PETCO, based in Cape Town Full time

    _Are you an experienced Executive Assistant with exceptional organisation skills and a minimum of 5 years relevant working experience? If yes, and you meet the below set requirements then we would love to hear from you. To apply, upload your - 2 page CV together with your relevant qualification documentation and a brief motivation before the Friday, 08th...

  • Executive Assistant

    2 weeks ago

    Cape Town, Western Cape, South Africa Believe Resourcing Full time

    Our client provides unique digital marketing and sales optimisation solutions developed specifically for emerging markets. As part of their dynamic team, they are actively seeking a passionate Executive Assistant to contribute to their continued success.About the role:Office-based role in Cape Town, Southern SuburbsOur client is in search of an Executive...

  • Executive Assistant

    2 weeks ago

    Cape Town, Western Cape, South Africa Salina Full time

    Summary of the Position:The Executive Virtual Assistant will be responsible for overseeing the day-to-day calendar, logistics and operation of the owner with the goal of improving productivity, efficiency, and profitability through the provision of effective methods and strategies for performance improvement.Specific Duties and Responsibilities: Take...

  • Executive Assistant

    2 weeks ago

    Cape Town, Western Cape, South Africa Amazon Commercial Services (South Africa) (Pty) Ltd Full time

    6+ years of experience with c-level executive complex calendar management and expense reporting and business cycle annual meeting planning. Experience with domestic and/or international travel coordination for one or multiple senior executive roles. Experience managing vendors and contractors. Management of budgets for corporate events, onsite and offsites,...

  • Business Development Executive

    2 weeks ago

    Cape Town, Western Cape, South Africa Institute of Health and Nursing Australia Pty. Ltd. Full time

    Business Development Manager - International Student RecruitmentThe Institute of Health & Management (IHM) is an Australian Higher Education college based in Melbourne with campuses in Sydney, Perth and online. IHM offers bachelor and post-graduate courses in nursing, social work and health as well as English training.We are expanding our business...

  • Executive Assistant

    2 weeks ago

    Cape Town, Western Cape, South Africa Exclusively Remote Full time

    Executive Assistant (Remote, 4 pm - 12 am)Location: RemoteJob Type: Full-TimeAre you a highly organized and proactive individual with exceptional customer service skills? We are seeking a dedicated Executive Assistant to support our USA client remotely during non-traditional hours from 4 pm to 12 am. As an Executive Assistant you will play a crucial role in...

  • Executive Assistant

    2 weeks ago

    Cape Town, Western Cape, South Africa Bionic Talent Full time

    About the client:Our client is a Seattle-based Digital Marketing agency. Their mission is to provide top-notch services in digital marketing, affordable websites, and website management for their diverse clientele. Comprising a team of problem-solvers, tinkerers, and puzzlers, they're eager to expand their team with exceptional individuals who are not just...

  • Executive Assistant

    2 weeks ago

    Cape Town, Western Cape, South Africa Time Personnel Full time

    Job OverviewDate Posted:Posted 3 hours agoLocation:Cape Town, Western CapeJob Title:Executive AssistantEducation Level:High School / MatricJob Level:SeniorMinimum Experience:5- 7 YearsExecutive Assistant job vacancy in Sea Point, Cape Town.Our client is looking for an experienced, pro-active, independent working Executive Assistant. They travel extensively...

  • Executive Assistant

    2 weeks ago

    Cape Town, Western Cape, South Africa WiH Recruitment Full time

    Women in Healthcare (UK) are looking for an experienced Executive Assistant to provide support to senior management with organisation, scheduling, correspondence, human resources, and meetings. They will take responsibility and ownership of project management, deadline compliance, and important documents and files. This role is to support the Operations...