Project Administrator

1 week ago

Rosebank, Western Cape, South Africa AJ Personnel Full time

Main purpose of the job:

  • The Project Administrator will be required to provide professional, efficient, and timeous support to the Director and the RHAP Advisory Board in close collaboration with the RHAP team
  • This position will manage the efficient flow of information and communication to ensure expeditious dissemination and timely action
  • The position performs a variety of governance support functions for the Board

Location:

-
Rosebank
Johannesburg
Key performance areas:

  • Support operations coordinator with the requisition of purchase orders, payment requests, and management of travel requests
  • Act as project focal point for WHC Finance, HR, and Legal
  • Maintains director and organization schedule and planner
  • Donor contractual compliance monitor ensures Director tracking of donor and other contractual obligations, deadlines, and deliverables and preps the ED for EXCO
  • Helps maintain strategic and organization contact list together with Comms
  • Assists with Director administration such as reconciling expenses, timesheets, and leave tracking for the director
  • Coordinate diary scheduling for the director and tracking of documents for the director's signature
  • Implementation of the annual board meeting and reporting schedule
  • Manages and helps implement the governance development plan
  • Coordinate with Director for the drafting of the Board report
  • Ensures regular relationship maintenance with the board stakeholders and partners
  • Takes calls in a prompt and friendly manner and welcomes visitors
  • Direct stakeholders to the relevant people internally and externally
  • Provide admin support to the Director and RHAP team as requested
  • Arrange for teleconferences, takes minutes, arrange for other meetings and travel arrangements
  • Perform miscellaneous clerical duties such as courier and posting services
  • Draft and edits letters and reports
  • Provides research assistance and social media support if required
  • Assists with Executive office archiving and shared folders
  • Assists with Executive Office drive for automation and tech efficiency
  • Keep uptodate Executive Office records in soft copy and hard copy where required
  • Assist in the development of RHAP communication outputs
  • Manage the mailing lists and send out communication outputs
  • Support RHAP staff and external consultants with various communication campaigns

Required minimum education and training:

-
A Diploma in a relevant field, such as Office Administration:

-
Highly proficient in the use of MS Office, particularly Word, and Excel

Required minimum work experience:

-
Minimum of three (3) years experience in a general office environment:

-
Experience in Financial Administration, Secretarial and Office Administration

Desirable additional education, work experience, and personal abilities:

  • Knowledge of WHC systems
  • High attention to detail and a sense of accuracy
  • Sound customer and service orientation
  • Friendly, helpful, professional, perseverant
  • Able to manage and prioritize time for various tasks simultaneously
  • Able to work independently with minimum supervision as well as in a team
  • Selfmotivated with high regard for work ethic, values, and integrity
  • Reliable and accountable; willing to learn and receive constructive feedback
  • Good command of English, verbally and in writing
  • Good writing and editing skills
  • Deep commitment to RHAP's mandate and principles of social justice is required
  • He/she can commit to nonpartisan advocacy

TO APPLY:

  • Only if you do meet the minimum job requirements and experience as mentioned above, you may submit a detailed updated CV.
  • Please take note that the applicants who do not adhere to the above criteria will not be considered for the respective position.
  • Note AJ Personnel is fully POPI compliant.
  • Note WHC, in accordance with their Employment Equity goals and plan, will give preference to suitable applicants from designated groups as defined in the Employment Equity Act 55 of 1998 and subsequent amendments thereto.

Please note:

-
AJ PERSONNEL is only responsible for the advertising of the advertisement on behalf of their client Wits Health Consortium
:

- **AJ Personnel does not have any salary or other information regarding the position.

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