Office Administrator

2 weeks ago


Krugersdorp, Gauteng, South Africa The Talent Hive Full time
Reception

  • Welcome visitors in a professional and courteous manner and direct to appropriate offices or personnel
  • Maintain a professional atmosphere in the reception area
  • Security documentation ensure that documents are completed and filed for record keeping
  • COVIDrelated screening, testing and documentation
  • Switchboard
  • Call Handling in a profession and efficient manner including message taking and distribution
  • Distribution of updated extension list to all depots
  • Stationery
  • Management, ordering and tracking
  • Courier Services
  • Handling of courier service
  • Distribution of parcels/documentation
  • Ensure correct GL codes for courier payment allocation reconcile monthly invoice for payment processing
  • Building Maintenance/Management
  • Coordination of Advanced Cleaning Services staff
  • Ordering of restroom supplies
  • Coordinate and manage building inspections, report and track issues and their resolution
  • Coordinate Building Maintenance, report and track issues and their resolution
  • Boardroom Management
  • Bookings, Equipment inspections/maintenance, catering/vending machine, etc
  • Maintain boardroom calendar
  • Central Travel Bookings for all Business Support Functions/Departments
  • Book Travel for all Business Support Departments according to the travel policy
  • Retain and reconcile Corporate Travel Card
  • Pull monthly Travel Expense Reports and prepare analysis
  • Company Governance
  • Collate paperwork and records for the annual BBBEE Audit
  • Maintain Corporate Calendar
  • Minimum grade 12 certificate
  • Office Administration would be an advantage
  • At least 23year experience in a similar work environment
  • Acceptable telephone etiquette
  • Oral and written communication skills
  • Interpersonal skills using tact, patience and courtesy
  • Health regulations and safe working methods and procedures
  • Operation of a centralised telephone system


Computer Literacy
  • Ms Office
Between - 5 Years
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