Contract Administrator

2 weeks ago

Cape Town, Western Cape, South Africa JUWI GmbH Full time

Contract Administrator (M/F/d) - Fixed term contract - 12 months:
Cape Town, South Africa

Work experience

Commercial professions (other)

  • At JUWI you have the chance to work on a real project for the future of our planet. JUWI South Africa is part of the international JUWI Group, one of the world's leading renewable energy companies.
Our business is focused on deploying the highest quality Solar Photovoltaic and Onshore Wind energy projects.

We offer Project Development (Wind & Solar), Engineering, Procurement and Construction (EPC), and Operations and Maintenance (O&M) services for the transition to greater utilisation of sustainable energy globally and are also a recognised leader in off-grid hybrid solar-wind-battery-storage energy solutions.

JUWI has successfully installed over 400 MW in South Africa and over 5,500 MW internationally.

As a significant player for renewable energies, we are listed in the top 10 solar EPC contractors globally, employing more than 1,200 people worldwide.

We are looking for you as a

Contract Administrator (M/F/d) - Fixed term contract - 12 months: full time - limited

Your Tasks:

Objectives

The Contract Administrator will be responsible for contract planning and administration of solar PV EPC projects in South Africa/ Sub-Saharan Africa.

The position is regarded as a skilled contract administration role, focused on EPC & Subcontract administration.

Reporting to the Project Manager(s), the Contract Administrator will support Supply Chain Manager(s), Project Controller(s), Engineer(s) and Construction Manager(s) as directed.

Occasional travel may be required in line with business requirements.

In addition to the duties mentioned above, the job holder is required to carry out other duties that are in essence part of his area of activity, according to his/ her knowledge and abilities.


Primary Responsibilities

Contract planning:

  • Initial team & stakeholder engagement, supporting document criteria, communication and presentations
  • Establish and maintain the contract folder structure for draft contracts and schedules
  • Track and compare changes and control contract and schedule revisions
  • Style and formatting for clean execution versions for circulation, prepare contracts for signature

Contract execution & obligations:

  • Establish and maintain the contract management folder structure relating to executed contracts
  • Participation in Project Team meetings and updates
  • Identification of Contract risks and opportunities, deviations, and deficiencies
  • Consultation with the Project Managers on corrective actions and potential mitigations.
  • Daytoday administration and monitoring of the EPC contract to facilitate compliance with notices, obligations and deliverables required from the juwi project team
  • Daytoday administration and monitoring of major subcontractor & supplier contracts to facilitate subcontractor compliance with requirements therein
  • Drafting of agreements, approvals, certificates, consents, determinations, notices, requests and compile supporting documentation thereto for the Project Managers review and approval
  • Prepare contracts for signature by:
  • Organise signature by authorised signatory and/or Notary /Apostille requirements
  • Print hardcopies, sort, scan and compile for Project Library
  • Compilation, establishment and tracking of the EPC Contract and associated project documents (IA, PPA, DCUOSA, SBA, EIA, EMP, etc.) Hold Points register (List of Deliverables), as well as other major subcontract & supplier Hold Points
  • Establish, populate, track and update the contractual communication registers, as well as maintain the electronic and hardcopy file index system
  • Compile and maintain templates for contractual letters, notifications and other deliverables in accordance with EPC, associate project documents and Subcontracts
  • Ensure contract deliverables are received by the Client and/ or relevant stakeholders timeously
  • Ensure contract deliverables are obtained by Suppliers & Subcontractors timeously
  • Assist the project administrator in fulfilling the requirements for the compilation of monthly reports, and other approved forms
  • In conjunction with the Quality Representative and the Project Manager, establish and coordinate workshops related to contract obligation process descriptions (i.e. Control of Project Communications, Payment, Insurance claim processes)
  • Point of contact to advise and guide juwi project team on contractual implications, approved forms, any actions arising during execution, and escalate to Contract Manager depending on complexity
  • Establish, administer and maintain the insurance claim process and compile templates as required

Your Profile:

Qualifications and Experience

  • Contract Management/ Administration qualification
  • Experience of working within a project, engineering and construction environment
  • Minimum of 3 years' experience in a similar role, at comparable level
  • Fluent in

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