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Specialist Administrator

3 months ago

Johannesburg, Gauteng, South Africa Stonebridge HR Solutions Full time

We are looking for a Specialist Administrator (Power) for a Multinational company for their service delivery and operations department in the Fourways area.


Requirements:

  • Business Administration/Managementrelated qualification
  • At least two years' work experience in telecoms industry, which includes
    Cost Accounting experience.
  • Technical Competencies: Computer literacy, e.g., MS Office suite; Supplier Portal, Siterra
  • Cost accounting and budgeting skills

Personal Attributes:

  • Good verbal and written communication skills
  • Ability to handle pressure, resilience
  • Resultsorientated
  • Multitask
  • Ability to build working relationships

SUMMARY:

  • To be responsible for the administration and management of all departmental vendor job cards, invoicing, and payment approvals.
  • To be responsible for maintaining all power asset data in Siterra (Asset Database).

ESSENTIAL DUTIES:

  • Fosters the transformation of the workplace and supports business in the achievement of the undertakings in the transformation scorecard, with specific attention to attaining the Department of Trade and Industry (DTI) targets.
  • Supports the company's diversity, equity and inclusion (DEI) strategy and plan.
  • Ensures staff are appropriately and consistently rewarded and recognised for their achievements and outputs.
  • Ensures that disciplinary action and grievances are addressed and aligned to the organisation's policies and procedures.

Financial administration of the Power business

  • Implements and administrates optimal verification and approval mechanisms for vendor invoicing.
  • Works closely with Finance to track departmental vendor invoicing and payments.

Power business administration

  • Responsible for coordinating daily, weekly and monthly departmental vendor job cards, invoicing and payment activities and decisions.
  • Responsible for administrating all job card approvals for Power Operations.
  • Responsible for administrating all PR/PO requests for Power Operations.
  • Responsible for administrating all Supplier Portal approvals for Power Operations.
  • Responsible for maintaining Power Asset Data to protect and enhance the company's assets
  • Engages and collaborates with internal teams to provide admin support.

Risk management

  • Responsible for identifying, assessing and controlling operational and financial risks around departmental vendor job cards, invoicing and payments.