Receptionist

2 weeks ago

Randburg, Gauteng, South Africa INTERCONNECT SYSTEMS Full time

SUMMARY OF POSITION
The Receptionist will be responsible for providing general office support with a variety of secretarial activities and related tasks.

He/she will be responsible for answering incoming calls, directing calls to appropriate associates, mail distribution, flow of correspondence, requisition of supplies as well as additional office duties.


ROLES AND RESPONSIBILITIES
-
Switchboard Operator

  • Manage the switchboard, screening and routing calls to the relevant person
  • Report faulty telephone equipment and line faults to the IT Manager / Admin Manager
  • Review and update the Company's contact list and telephone extensions on a monthly basis
-
General Administrative and Office Support

  • Knowledge of staff movements in and out of the Company
  • Receiving and checking deliveries and informing the relevant person
  • Open, stamp and distribute mail
  • Receive incoming courier packages and liaising with the Courier Company to collect outgoing packing
  • Provide and order stationery and maintain an adequate stock level
  • Managing boardroom bookings
  • Update the telephone list monthly
  • Orders and distributes business cards for the Branches
  • Orders office supplies
  • Creating a Google sheet for all the branches to update the waybill listing and the items that were couriered
  • Balancing the Globe Flight sheet and sending it to the relevant person
  • Ensure the reception area is kept clean and tidy at all times
  • Complete GRN's and send to Creditors
  • Monitor the Cleaning Ladies when required
-
Client Relations

  • Greet and welcome visitors in a professional manner
  • Inform the relevant employee that their visitor has arrived
  • Organising refreshments for meetings
-
Health, Safety, Quality and Environmental Responsibilities

  • Report any deviations that could lead to an accident
  • Participate in Safety Training to improve safety standards
  • Report incidents and accidents before the end of a shift
  • Adhere to the Company's Health and Safety policy and procedure
  • Look after your own safety and that of other employees
  • Ensure that the SHEQ Management System requirements are met towards customer, internal, ISO, regulatory / legal requirements.
  • Manage and perform all internal processes, especially those that affect the quality of the Organization's products.
  • Work with Customers, Collogues and Contractors towards continual improvement of the Management system and report the need for improvement to Management.
  • Keep up standards and regulations with respect to Products and Services.
-
Any other reasonable duties and responsibilities in line with your capabilities and at the request of your Superior

JOB REQUIREMENTS

  • Minimum of Grade 12 or equivalent
  • Minimum of 2 years' experience as a Receptionist
  • An Office Administration /Secretarial Qualification would be advantageous
  • Proficient in MS Office and SYSPRO
  • Must have extensive experience with Customer Service
  • Must have excellent verbal and written communication in English

BEHAVIOURAL REQUIREMENTS

  • Must be able to work independently as well as in a team
  • Must be able to follow instructions
  • Must have excellent organisational, planning, multitasking and administrative skills
  • Must have excellent planning abilities
  • Must be able to prioritise jobs, perform under pressure and meet deadlines
  • Must be able to manage time efficiently and effectively
  • Must have exceptional attention to detail, be results and detail driven, and goal orientated
  • Must be logical, methodical and proficient
  • Must be willing to take on new responsibilities and challenges
  • Must consistently maintain a high level of integrity, honesty and reliability
  • Must have exceptional Customer service skills and display professionalism at all times
  • Must be dressed professionally at all times
  • Must conduct him/herself in the appropriate manner and show respect towards the Company, Clients, Suppliers, Contractors and fellow employees
  • Must have excellent interpersonal and communication skills

Job Types:
Full-time, Temporary

Contract length: 6 months

Experience:

  • Receptionist: 3 years (required)
  • Administration: 2 years (required)

  • Legal Receptionist

    2 weeks ago

    Randburg, Gauteng, South Africa Dante Personnel Full time

    Gauteng, Randburg R R Monthly Cost To CompanyLegal ReceptionistWell established firm in Randburg, is looking for a Receptionist to join their teamMinimum requirements: Matric / Grade 1 Must have experience as a receptionist within a legal firm (nonnegotiable)Consultant:Joanel Smit- Dante PersonnelPretoria Faerie Glen***- For more information please contact:...

  • Receptionist

    2 weeks ago

    Randburg, Gauteng, South Africa Kontak Recruitment SA Full time

    Randburg, Gauteng - AdministrativeReceptionist (JB3393)RandburgR to R a monthBenefits: Full Medical Aid (Paid for by company)Duration: PermanentMinimum Requirements:Grade 12 and Diploma or equivalentDriver's LicenseAt least 1 year of experience as a receptionist or in a customer service role Proficient in Microsoft OfficeExcellent communication skills, both...

  • Receptionist

    2 weeks ago

    Randburg, Gauteng, South Africa Charm Reruitment Agency Full time

    A fast-paced and dynamic construction company is seeking a presentable, reliable and skilled receptionist to join their team.Key Responsibilities Greet and welcome guests upon arrival Answer and direct incoming calls Process and distribute incoming and outgoing mails Maintain files and records in an organised and confidential manner Schedule and confirm...

  • receptionist

    2 weeks ago

    Randburg, Gauteng, South Africa Flink Recruitment Full time

    Our client is looking for a Receptionist to join their teamRoles and ResponsibilitiesReceptionist duties , answering phones, booking of vehicles, dealing with clients , basic admin. (must be computer literate)Employment DetailsEmployment Type:Permanent EmploymentIndustry:AutomotiveWork space preference:Work OnsiteIdeal work province:GautengIdeal work...

  • Receptionist

    2 weeks ago

    Randburg, Gauteng, South Africa RMM Full time

    Receptionist required.Must have previously proven Reception experienceMust live close to Randburg, GautengMust be able to start ASAP.Duties will include Reception dutiesAd hoc filingDealing with walk in customersJob Types: Full-time, PermanentSalary: R7, R7,500.00 per monthExperience: Reception: 2 years (required)

  • Medical Receptionist

    2 weeks ago

    Randburg, Gauteng, South Africa iMedrecruit Full time

    About the job Medical ReceptionistMedical Receptionist: Randburg, GautengA specialist Psychiatrist based in Randburg is seeking to recruit a medical receptionist with previous medical reception experience in a similar environment.Requirements: Diary and appointment management Answering incoming calls Cash and credit card payment and receipting Assisting...

  • Receptionist/admin

    2 weeks ago

    Randburg, Gauteng, South Africa Ben's Auto Airconditioning (Pty) Ltd Full time

    Responsibilities Greet and welcome guests as soon as they arrive at the office Direct visitors to the appropriate person and office Answer, screen and forward incoming phone calls Ensure reception area is tidy and presentable, with all necessary stationery and material (e.g. pens, forms and brochures) Receive, sort and distribute daily mail/deliveries...

  • Medical Receptionist

    2 weeks ago

    Randburg, Gauteng, South Africa Handpicked Recruitment Full time

    Medical ReceptionistSalary: R10 000 per month, neg depending on experienceOur client a well-established Gynaecologist practice has an opportunity for a born Receptionist to join their team in Olivedale Hospital, Randburg areaWorking hours:Monday - Thursday: 12:4- 17:3012 Days leave per year (3 weeks per year)Minimum requirements: Matric Computer Literate...

  • Receptionist/admin

    2 weeks ago

    Randburg, Gauteng, South Africa Parktown North Veterinary Clinic Full time

    Looking for a receptionist who can do the following Friendly and communitive Works well under pressure Basic phone etiquette Computer skills like word, excel etc Fast learner Bilingual is favourable Willing and ready to start as soon as possible Can work in a fast pace enviromentPay: R4 000,00 - R5 000,00 per monthAbility to commute/relocate: Randburg,...

  • Receptionist (3-month Contract)

    2 weeks ago

    Randburg, Gauteng, South Africa Dante Personnel Full time

    Gauteng, Randburg R6 500 ctc per month R8 000 ctc per monthOur Deceased Estate/Trust Client based in Randburg is looking for a Receptionist to join their team on a 3-month contractMinimum requirements: Must have previous experience as a receptionist Fluent in English and Afrikaans Possibly to go permanent after the 3 months, but no guarantee Must be computer...

  • Receptionist/admin

    2 weeks ago

    Randburg, Gauteng, South Africa Parktown North Veterinary Clinic Full time

    Looking for a receptionist who can do the following Friendly and communitive Works well under pressure Basic phone etiquette Computer skills like word, excel etc Fast learner Bilingual is favourable Willing and ready to start as soon as possible Can work in a fast pace enviromentSalary: From R5,000.00 per monthCOVID-19 considerations:All customers and...

  • Medical Receptionist and Billing Administrator

    2 weeks ago

    Randburg, Gauteng, South Africa iMedrecruit Full time

    About the job Medical Receptionist and Billing Administrator, OBGYN - RandburgMedical Receptionist and Billing Administrator, OBGYN - RandburgOur client, an obstetrician and gynaecologist practice based in Randburg is seeking to recruit a medical receptionist and billing administrator.Duties and Responsibilities:Reception: Answering of all calls in a...

  • Receptionist

    2 weeks ago

    Randburg, Gauteng, South Africa Curro Holdings Ltd Full time

    At Curro, we care:Receptionist:Curro Digied Victory ParkVacancy Reference: 17996:Join the ranks of Curro, a leading-edge institution where opportunities for professional growth are boundless. We seek dynamic individuals equipped with a blend of creativity and dedication, ready to immerse themselves in a professional environment that values excellence and...

  • Medical Receptionist and Billing Administrator

    2 weeks ago

    Randburg, Gauteng, South Africa iMedrecruit Full time

    Medical Receptionist and Billing Administrator, OBGYN - RandburgOur client, an obstetric and gynaecologist practice based in Randburg is seeking to recruit a medical receptionist and billing administrator.Duties and ResponsibilitiesReception: Answering of all calls in a professional, courteous and efficient manner. Take messages and ensure they are actioned...

  • Receptionist/switchboard Operator and Office

    2 weeks ago

    Randburg, Gauteng, South Africa Career Circuit Full time

    Previous Experience Required:Minimum of 5 years or more related work experience.Good communication skills, oral and written.Management of staff.Strong organisational skills.Liaison at management level.Excellent confidentiality.Day to day office administration skills.Diary/calendar management.Travel arrangement management.Practical switchboard answering and...

  • Front of Office Administrator/ Receptionist

    2 weeks ago

    Randburg, Gauteng, South Africa Hair Clinic International Full time

    Location: Craighall, Randburg, GautengWe are looking for a strong administrative individual with great time management & people skills, excellent telephone manner & attention to detail.Minimum requirements: 5 years working experience within an administrative/receptionist role. Extremely Strong Administrative skills Excellent customer service skills Above...

  • Front of Office Administrator/ Receptionist

    2 weeks ago

    Randburg, Gauteng, South Africa Hair Clinic International Full time

    Location: Craighall, Randburg, GautengWe are looking for a strong administrative individual with great time management & people skills, excellent telephone manner & attention to detail.Minimum requirements: 5 years working experience within an administrative/receptionist role. Extremely Strong Administrative skills Excellent customer service skills Above...

  • Receptionist /switchboard Operator - Head Office

    2 weeks ago

    Randburg, Gauteng, South Africa Tracker South Africa Full time

    Listing reference: track_001231Listing status: OnlinePosition summary:Industry:IT & InternetJob category:Reception and SwitchboardLocation:RandburgContract:PermanentRemuneration:Market RelatedEE position:NoIntroduction:Tracker requires the services of a friendly Receptionist / Switchboard operator in the Client Services department based at Tracker Head...

  • Office Admin and Switchboard Operator

    2 weeks ago

    Randburg, Gauteng, South Africa RJPersonnel Full time

    1yearsTo provide a professional reception service in welcoming visitors and directing them to the correct Departments in order for them to conduct their business efficiently.To respond to internal and external calls, take messages and channel calls to the appropriate persons. Reception and Switchboard Management General Office Administration.Qualifications...

  • Receptionist

    2 weeks ago

    Randburg, Gauteng, South Africa Lumacon Air Conditioning Full time

    Schedule meetings and appointments. Organise the office layout and order stationery and equipment. Maintain the office condition and coordinate necessary maintenance Provide general support to visitors. Meet and welcome visitors Answering of the company phones. Coordinating and managing appointments, meetings, and the conference room schedule to prevent...