Supply Chain Administrators

2 weeks ago

Pretoria, Gauteng, South Africa Sci-Bono Discovery Centre Full time

SUPPLY CHAIN ADMINISTRATORS X3

(PERMANENT)

JOB PURPOSE


To offer and source, preparation of purchase requisitions, order placements, and optimizing purchases from the BBBEE suppliers and report on the full order cycle.


PRINCIPAL ACCOUNTABILITIES

  • To provide general administrative support to the department.
  • To assist departmental staff with logístical support for programmes, activities and events.
  • To collect and capture data, to ensure that all information and documentation is accurately recorded.
  • To assist with and provide support services such as departmental travel and transport arrangements, the procurement of quotes for services and products, departmental catering, etc.
  • Undertaking specific departmental work.
  • Purchase for all Departments through Requests for Quotations (under R500,000 per procurement) Organisational procurement budget being over R150 million
  • Executor/Implementor on the Organisational procurement budget being over R150 million
  • Manage procurement calls as well as monitor, allocate, assign, reassign follows up, report, resolve and close calls;
  • Respond to tender inquiries and appropriate distribution of inquiries.
  • Manage and avoid risks related to incorrect purchases, over pricing, irregularities and litigations.
  • Maintain compliance with SCM Code of Conduct
  • Support Procurement Practitioners and follow up on all actions to be taken on delivering of service.
  • Manage, update and publish the Sci-Bono contract register.
  • Manage deviations registers (update, submissions, record keeping) including sole supplier, emergency, variation & expansions and National Treasury approval registers.
  • Update and maintain the Sci-Bono Procurement plan.
  • Update and maintain Sci-Bono Supplier Database.
  • Generate and provide reports to management on procurement activities, tenders, calls and mailboxes.
  • Collect and provide information for auditing purposes.
  • Provide support on tender administration inclusive of all Sci-Bono RFQs/RFPs e.g., recording, followup, publishing, collecting, distribution, awards, cancellations, and withdrawals;
  • Manage tender mailbox including distribution of all incoming queries, communication, and response to external entities.
  • Keep a record of original and signed operational documents including publication of documents;
  • Provide general administrative assistance to the procurement team including taking minutes during meetings;
  • Administer possible noncompliance incidents and ensure that complete process has been followed correctly;
  • Update and maintain procurement catalogues in line with supplier agreements;

EDUCATIONAL REQUIREMENTS

  • Matric or NCV L
  • Diploma in Supply Chain or Procurement / Public Administration / Financial Management / Business Management or Administration or equivalent.

EXPERIENCE

  • 3 years' experience in administration in a supply chain management environment.
  • Administration experience in the procurement/ finance environment will be an added advantage.

ADDED ADVANTAGE

  • Experience in sourcing and procurement in public service or NPO sector.

SKILLS

  • High ethical and integrity.
  • High Level of numerical accuracy skills.
  • Excellent written and verbal communication skills.
  • Effective planning and time management.
  • Computer Skills (especially with databases and financial software packages).
  • Ability to handle pressure and be deadline driven.
  • Strong negotiation skills.
  • Computer literate.
  • High attention to detail.
  • Ability to work under pressure.
  • Good communication skills both written and verbal.

KNOWLEDGE

  • Indepth working knowledge of the PPPFA, SCM regulations from National Treasury.
  • Stakeholder Management.
  • Contracts Management.
  • BSC, BEC and BAC Processes and compliance. An ability to work quickly and accurately.
  • Good concentration.
  • Project management.
  • Ability to work under pressure.
  • An ability to meet deadlines.
  • Good computer skills (especially with databases and financial software packages).
  • Honest, discreet, and trustworthy.
  • Willingness to work overtime.

Ability to commute/relocate:

  • Gauteng, Gauteng: Reliably commute or planning to relocate before starting work (required)
Application Deadline: 2023/05/16

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