Technical Office Administrator

2 weeks ago

Cape Town, Western Cape, South Africa CTICC Full time

Main purpose of the job:
Maintains the smooth operation of the office through a variety of administrative and clerical duties.

To handle office schedules, coordinate meetings and visits, manage organize files, answer phones and perform a huge array of other essential tasks for both the ICT Business Unit.


Reporting to the:
Head of ICT

1. Administrative Services

  • Receive and screen phone calls and redirect them when appropriate.
  • Design, implement and maintain filing systems, both electronic and paper. When requested, search for and compile requested material from the databases. Tracks office supplies and orders replacements as required. Special focus on documentation pertaining to ICT governance related documentation.
  • Ensure that all software, licenses and regulatory licenses i.e. ICASA, SAMRO, SAMPRO are documented, tracked electronically and renewed, well in advance of expiry.
  • Organize and maintain the head of departments schedule and assist in planning appointments and meetings, assembling background materials in advance and booking / setting up the meeting space.
  • Maintain all filing and documentation pertaining to ICT governance, assisting with the ICT monthly reports working with the team to ensure they are completed monthly with a highlevel summary and approved by the Head of ICT.

2. Support and Co-ordination

  • Assist the team with documenting specifications of goods or services required
  • Liaise with suppliers to obtain quotations in line with the procurement policy
  • Where tenders with fixed pricing is in place, confirm that pricing is in line with that tendered
  • Raise requisitions against the correct budget based on quotations or invoices for management approval, ensuring the supplier receives the purchase order timeously
  • Ensure delivery of ordered goods and services, taking action if any are delayed.
  • The position will work closely with the Finance Department to ensure that orders are placed against the correct budget, the budget is maintained according to the set framework and invoices are processed timeously.
  • In the case of capital (asset) purchases:
  • Ensure the ICT budget database is properly maintained, always up to date and absolutely accurate reflecting all details required. Projects to be allocated to the correct budget line and marked as complete once invoiced
  • Complete the asset procurement form with supporting information, driving the approval process until complete and a requisition can be placed. Maintaining an accurate hard copy of all documentation is critical
  • Coordinate, attend and minute quarterly SLA reviews for all contracted suppliers for both Maintenance and ICT. Quarterly score cards are to be completed, signed and filed
  • Maintain both Maintenance and ICT supplier contracts / tender documentation, ensuring relevant information such as contract, appointment letter, etc. is available in a digital format

3. General Office Administration
Undertakes specific activities/ tasks associated with the provision of departmental support, by:

  • Processing time and attendance information (time in lieu) and forwarding approved schedules to the relevant department for attention
  • Track departmental recruitment with weekly updates to identify any delays or opportunities to assist with the process
  • Prepare and edit documents and reports, reviews outgoing correspondence for grammar, correctness and completeness, and ensures that appropriate material is attached
  • Coordinate inventory / asset database ensuring documentation is up to date and stock takes are completed monthly in conjunction with a member of ICT
  • Coordinate cell phone and allocations, contract allocations ensuring records are up to date and allocated accordingly

Minimum Qualifications and Experience:

  • Matric Certificate
  • National Diploma in Business Administration / Office Administration or similar
  • Other relevant courses / programs advantageous
  • 2 years relevant operational / administrative experience
  • Proficient with Microsoft Office suite (Outlook, PowerPoint, Word & Excel etc.)

Skills and attributes:

  • Excellent communication skills
  • Excellent time management skills
  • Wellgroomed with a vibrant personality
  • Stress resistant & flexible with the ability to adapt to change
  • Strong management, planning and organizational skills
  • Extensive client networking and relationship building skills
  • Able to provide clear and effective communication of ideas, processes and targets
  • Negotiation and financial processing skills
  • Reporting skills
  • Innovative thinker
**The CTICC has adopted a Mandatory COVID-19 Vaccination Policy.

  • Technical Manager

    2 weeks ago

    Cape Town, Western Cape, South Africa Ukuzimanya Technical Services Full time

    Responsibilities:Network Administration: Configure and maintain network infrastructure, ensuring optimal performance and reliability. Collaborate with the team to implement network security measures.System Administration: Assist in the management and maintenance of servers and systems. Troubleshoot and resolve hardware and software issues.Certification...

  • Marketing and Administration Assistant

    2 weeks ago

    Cape Town, Western Cape, South Africa Entecom Western Cape Office Full time

    We are looking for a marketing and administration assistant to assist our Western Cape office.Core functions include: Customer relationship management Cold calls Sales Marketing research Management of consultant and technical sales schedules Answering client phone calls Coordinate workshops and webinars Office administration: Invoicing, certificate orders,...

  • Technical Service Administrator

    2 weeks ago

    Cape Town, Western Cape, South Africa Blak International Full time

    General Summary:The position calls for a vibrant, passionate, and dedicated service administrator with sufficient knowledge to administer and assist the service team in scheduling repairs and maintenance to all household, commercial, industrial laundry, and catering equipment distributed by Lead Group of Companies.Product range and brands:Machinery includes...

  • Technical and Office Co-ordinator

    2 weeks ago

    Cape Town, Western Cape, South Africa Securitas SA (Pty) Ltd Full time

    Job Summary/FunctionTo effectively and efficiently perform all administrative tasks/ requests from the Technical and Operations Manager.Duties Technical administration: Job card tracking i.e. opening and closing Assist with office and operations admin as required Knowledge of security product supplier. Knowledge of security products Capturing of all received...

  • Senior Customer Relations Officer

    2 weeks ago

    Cape Town, Western Cape, South Africa ADvTECH Support Office Full time

    Overall Purpose of the JobUnder the supervision of the Head: Academic Operations and the Deputy Head: Academic Operations, the Senior Customer Relations Officer is responsible for ensuring that all student queries related to all aspects of the student experience are dealt with timeously and effectively by the Customer Relations Centre in line with the agreed...

  • hr administrator

    2 weeks ago

    Cape Town, Western Cape, South Africa TE Technical Placements Full time

    Join our team! We are looking for a skilled HR Administrator to join a major retailer. If you have experience in recruitment, selection, and onboarding staff, we want to hear from you. Having a background in training is a plus. A qualification from a reputable institution and at least 3 years of experience are required. Previous experience in the retail...

  • Office Administrator/Pa

    2 weeks ago

    Cape Town, Western Cape, South Africa Persona Staff Full time

    Requirements:Matric is essentialTertiary qualification will be beneficialPrevious experience in office administration or a similar role preferredStrong organizational skills and attention to detailProficiency in typing and record-keepingExcellent communication skills, both verbal and writtenAbility to handle multiple tasks and prioritize effectivelyProactive...

  • Technical Support Administrator

    2 weeks ago

    Cape Town, Western Cape, South Africa Tracker South Africa Full time

    Listing reference: track_001058Listing status: OnlinePosition summary:Industry:IT & InternetJob category:AdministrationLocation:Cape TownContract:PermanentEE position:YesIntroduction:Job description:- Customer Service & Operations Management Effective and proficient processing of all Service Requests and all other technical and operations related technical...

  • Office Administrator

    2 weeks ago

    Cape Town, Western Cape, South Africa TB HIV Care Full time

    Job Advert Summary:Purpose of the position:***To provide a professional and effective administrative and reception service to staff of TB HIV Care and external stakeholders.Minimum Requirements: Matric certificate Certificate from twoyear college or technical school in Bookkeeping / Office management Minimum 2 years' related experience within an...

  • Technical Administrator/sales Administrator

    2 weeks ago

    Cape Town, Western Cape, South Africa Recruitment Legends Full time

    Technical Administrator/Sales Administrator HydraulicsKillarney Gardens R Established Hydraulics Company seeks a Technical Administrator/Sales Administrator. You will do quotes, deliveries, buying and calling for quotes, costings, fetch spares, load steel compile quotations. The Fitters and technicians will give you lists of what they need, and you will call...

  • Office Administrator/PA

    2 weeks ago

    Cape Town, Western Cape, South Africa Persona Staff Full time

    Requirements:Matric is requiredA tertiary qualification will be advantageousPrior experience in office administration or a similar role is preferredStrong organizational abilities and attention to detailProficient in typing and maintaining recordsExcellent communication skills, both verbal and writtenCapable of handling multiple tasks and prioritizing...

  • Office Administrator

    2 weeks ago

    Cape Town, Western Cape, South Africa Job Crystal Full time

    South Africa, Western Cape***- Market RelatedArea: South Africa, Western CapeSector: FinTechPosted: 19 January 2024Job Details:Position: Office Administrator /Financial AssistantRemuneration: Basic SalaryLocation: Cape Town (Office Base)Type: PermanentResponsibilities (not limited to):Office and Facilities Management:Oversee day-to-day office operations,...

  • Office Administrator

    2 weeks ago

    Cape Town, Western Cape, South Africa Toomuchwifi Full time

    A seasoned Office Administrator with extensive experience in managing and overseeing office operations and administration to join our Cape Town based team.About the roleThe Office Administrator will report directly to the VP of Staff Operations and Administration, and provide administrative support to the Company's CEO.Key ResponsibilitiesWork closely with...

  • Technical/data Administrator

    2 weeks ago

    Cape Town, Western Cape, South Africa O'Brien Recruitment Full time

    Technical / Data Administrator University degree: Minimum of a 4year degree Strong technical knowledge and experience Excellent proficiency in the complete Microsoft Suite and Adobe Acrobat Ability to write technical reports effectively Familiarity with databases and data management Outstanding written and verbal communication skillsResponsibilities: As a...

  • Office Administrator

    2 weeks ago

    Cape Town, Western Cape, South Africa BET Software Full time

    We Want You:We are on the search for an organised and enthusiastic Office Administrator with high standards and excellent communication skills who can take initiative. As an Office Administrator, you'll be responsible for general administration tasks within an office environment. You will play a primary role in ensuring that all office administrative...

  • Office Administrator

    2 weeks ago

    Cape Town, Western Cape, South Africa Ilaunch (Pty) Ltd Full time

    These jobs were popular with other job seekersA leading ICT Company is currently seeking an experienced Office Administrator to be responsible for the back office administration.Job DescriptionResponsible for parts requisition Asset managementCreating purchase orders and quotesManaging scheduling of EngineersMatric /Grade 12Min 3 years experience in office...

  • Office Administrator

    2 weeks ago

    Cape Town, Western Cape, South Africa MECAD Systems Full time

    Office Administrator Permanent JHB00020 Admin, Office & Support Western Cape, CPT CBD R Monthly Basic Salary An exciting opportunity has become available.We are looking to hire a Receptionist/Office Administrator for our Cape Town Branch, the primary role is to ensure that all office administrative functions are coordinated to achieve a high level of...

  • Office Administrator

    2 weeks ago

    Cape Town, Western Cape, South Africa Desco Electronic Recyclers Full time

    We are looking for a reliable Office Administrator. They will undertake administrative tasks, ensuring the rest of the staff has adequate support to work efficiently.The office administrator ensures smooth running of the company's offices and contributes in driving sustainable growth.Responsibilities Coordinate office activities and operations to secure...

  • Office Administrator

    2 weeks ago

    Cape Town, Western Cape, South Africa Desco Electronic Recyclers Full time

    We are looking for a reliable Office Administrator. They will undertake administrative tasks, ensuring the rest of the staff has adequate support to work efficiently.The office administrator ensures smooth running of the company's offices and contributes in driving sustainable growth.Responsibilities Coordinate office activities and operations to secure...

  • Office Administrator

    2 weeks ago

    Cape Town, Western Cape, South Africa Desco Electronic Recyclers Full time

    We are looking for a reliable Office Administrator. They will undertake administrative tasks, ensuring the rest of the staff has adequate support to work efficiently.The office administrator ensures smooth running of the company's offices and contributes in driving sustainable growth.Responsibilities Coordinate office activities and operations to secure...