Assistant Director: Administration in The Office of

2 weeks ago

Pretoria, Gauteng, South Africa Kamo Placements Full time

JOB DESCRIPTION
Administrative support

  • Assist in doing quality assurance in submissions
  • Processing and duplication approved submissions
  • Distribute approved submissions and letters to relevant programmes
Workflow processes in the ODG

  • Assist with quality control on all DG memoranda drafted
  • Sending out preliminary memos to programmes on the same day of receipt
  • Ensure that all draft memoranda have been signoff and distributed to programmes
Document and information management

  • Capture all incoming and outgoing documents and information into manageable and retrievable system
  • Manually filing of DG memoranda after sending to programmes
  • File approved submissions
  • Keep database of status of submissions including signed ones.
Office suppliers and equipment management

  • Order office suppliers
  • Ensure that office equipment is operational and inform appropriate person something is not working
  • Assist with procurement of equipment and payment processes as required
Financial management of the office budget

  • Annual consolidation of unit's financial needs
  • Assist crafting of budget projections
  • Prepare necessary documentation required for the movement or transfer of funds

JOB REQUIREMENTS

  • Three years National Diploma or Degree (NQF 6) in Office Management or Public Administration / Office Technology / Business Administration / Business Management.
  • At least 2 years experience in Office Administration.

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