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Senior Management Assistant A
2 weeks ago
UP Professional and Support:
DEPARTMENT OF LIBRARY SERVICES
SENIOR MANAGEMENT ASSISTANT A
PEROMNES POST LEVEL 9- The University of Pretoria's commitment to quality makes us one of the top research Universities in the country and gives us a competitive advantage in international science and technology development.
RESPONSIBILITIES:
The incumbent will provide comprehensive secretarial and administrative service to the Office of the Director of Library Services and to some Deputy Directors' within the Department.
This includes, but is not limited to:
- Administrative and secretarial support;
- Relations Management and liaison
- Stakeholder and user engagement;
- Efficient handling of correspondence and related communication;
- Maintaining an efficient and accurate record keeping and filing system (electronic & paper);
- Act as secretariat for committees and meetings;
- Financial administration
- Handling all travel arrangements and logistics for business travel;
- Assist with departmental publications, eg Newsletter;
- Managing ad hoc projects.
- Understanding of Higher Education landscape
MINIMUM REQUIREMENTS:
- A threeyear secretarial/office administration diploma or a relevant threeyear qualification;
- A minimum of three years' secretarial/relevant experience, ideally in the office of a senior manager which includes:
- Office administration/management;
- Financial administration
- Secretarial work (drafting correspondence, diary management, records management/keeping and filing).
- At least oneyear secretarial experience in a senior manager's office in an academic environment.
REQUIRED COMPETENCIES (SKILLS, KNOWLEDGE AND BEHAVIOURAL ATTRIBUTES):
- Expert knowledge of spoken and written communication skills
- Proficiency in office etiquette and netiquette
- Expert knowledge of MS Office Suite and Google product suites
- Knowledge of filing protocols and, records management;
- Understanding of knowledge management principles,
- Knowledge in electronic diary and mail management
- Ability to work independently and under pressure;
- Ability to manage time effectively.
Attention to detailADDED ADVANTAGES AND PREFERENCES:
- A relevant Bachelor's degree;
- A minimum of five years' experience as a Senior Secretary or Personal Assistant (in a senior management office) in a higher education environment or in a Library environment;
- A valid driver's licence.
- A comprehensive CV;
- Certified copies of qualifications;
CLOSING DATE:
23 February 202- The University of Pretoria is committed to equality, employment equity and diversity._
- The University of Pretoria reserves the right to not fill the advertised positions._
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