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Accounts Payable Manager

3 months ago

East Rand, South Africa Unique Personnel Full time

Job Number

  • 67224

Job Type

  • Permanent

Job Title

  • Accounts Payable Manager

Computer Skills

  • MS Excel,MS PowerPoint,MS Word,SAP

Industry

  • Food and Beverage

City

  • Ekurhuleni (East Rand)

Province

  • Gauteng

Job Purpose

  • This role will be accountable for managing the end to end accounts payable process together with effectively managing a team of Accounts Payable supervisors and administrators, in order to meet agreed financial goals.
  • The role will be reporting directly to the Head of Shared Services

Key Accountabilities and Outputs

  • Manage the following Accounts Payable Processes:
  • Manage the entire Accounts Payable function from procurement phase up until payment phase.
  • Ensure that AP linking is done timely by the AP team and that 3 way matches are done for every transaction (PO/GRV/AP Invoice).
  • Ensure that Supplier statements are obtained timely on a monthly basis.
  • Ensure that monthly Supplier Reconciliations are done timely for every supplier and that all reconciliations are appropriately reviewed.
  • Ensure that all supplier accounts are up to date and liaise with other departments where necessary to make sure that costs are brought in timely.
  • Ensure that all Suppliers are paid as per supplier terms.
  • Detailed Review and approval of the daily payments file.
  • Ensure that payments are loaded on the banking profile correctly and that all appropriate checks are done to validate payment amounts and banking details.
  • Ensure that remittances and proof of payments are sent timely to suppliers.
  • Prepare the monthly payments forecast.
  • Ensure that supplier credit limits are not exceeded at any given time.
  • Able to perform advanced Excel formula's for reporting purposes.
  • Able to present financial information to Senior Management.
  • Ensuring that the Accounts Payable department adheres to all company policies and procedures.
  • Ensuring that the Accounts Payable department adheres to all statutory requirements, especially monitoring of correct VAT treatments.
  • Provide oversight, guidance and coaching to all Accounts Payable team members.
  • Ensuring that all team members in the Accounts Payable department are performing their tasks efficiently, effectively and accurately at all times.
  • Maintaining sustainable supplier relationships and ensuring that all supplier queries and matters are dealt with appropriately and timely.
  • Assist in resolving internal queries and maintaining relationships with other departments in the company.
  • To work closely together with the Procurement department to drive continuous improvement on creditor days.
  • Meeting cashflow targets and working capital targets on a monthly basis.
  • Provide detailed analysis on monthly accounts payable performance as well as commentary on the movement of the age analysis.
  • To perform a reconciliation between the monthly age analysis and the General Ledger.
  • Assist the external auditors with all their audit requirements.
  • Help identify gaps and opportunities for Accounts Payable process optimization including improving on current SOP's.
  • Track and monitor performance of Accounts Payable processes against KPIs and implement corrective actions where necessary.
  • Ensure that the agreed time tables for the Accounts Payable department (monthend and yearend) are timeously adhered to.
  • Oversight over cost control and to take the necessary action to mitigate any financial or statutory risks.
  • Perform adhoc tasks that are requested by the Head of Shared Services or CFO.

General:

  • While Job Descriptions are written up for the purpose of a basic outline of the work and responsibilities associated with the Job, the Company encourages and expects all employees from time to time, to assist with work that may not be a direct part of their job description.
    Inherent Requirements

Qualifications and Experience

  • Bachelors Degree (3 years) / Atleast NQF level 6 (Essential).
  • Atleast 5 years' experience as an Accounts Payable Manager (preferably in an FMCG business).
  • SAP experience is essential.
  • Advanced Excel, Word and MS Powerpoint skills are mandatory.
  • Must have a proven track record of developing teams and functions.

Key Qualities

Communication

  • Communication requiring a high level of diplomacy and sensitivity

Problem Solving

  • Proactive identification of functional problems related to a specific process or policy, determine cause and impact, and choose the best alternative to solve the problem based on guidelines provided and an understanding of the theory or practices underpinning the problem.

Relationships Maintained

  • Groups of individuals at a senior management level inside the organisation

What Qualification

Minimum Qualification

  • Bachelors

Status

  • Pending / Unavailable