Office Assistant

2 weeks ago


Woodmead, South Africa Arivu Recruitment and Consulting Full time
_
VACANCY ALERT_

-
Title: Office Assistant_

-
Location: Woodmead, Gauteng_

-
Remuneration: R per month (depending on experience)_
-
Reporting to: Executive Personal Assistant_

-
Industry: Telecommunications_

QUALIFICATIONS & EXPERIENCE

  • Minimum Grade 12.
years in the same or a similar role.

PERSONAL ASSISSTANT DUTIES

  • Setup accommodation and entertainment for company visitors.
  • Maintain Exec's calendars.
  • Prepare and maintain Exec's expense reports (credit cards, travel expenses).
  • Setup and coordinate meetings and conferences (yearend functions, sales conferences, launch events).
  • Letter writing, taking dictation, create transcribe and distribute meeting agendas and minutes.
  • Preparation of all agreements.
  • Answer telephones and handle queries in an appropriate manner.
  • Meet and greet clients and visitors.
  • Perform general clerical duties to include but not limited to photocopying, faxing, mailing, scanning and filing (also filing of Exec's personal documentation).
  • Dealing with incoming mail, faxes, post and correspondence.
  • Maintain hard copy and electronic filing system (all agreements, statutory, contracts etc.)
  • Sign for courier / delivery packages.
  • Research, price and purchase office furniture and supplies.
  • PA functions for numerous 3d parties
  • Accommodation booking for company employees.
  • Liaise with suppliers.
  • Ordering office supplies and stationery.
  • Arrange delivery of stationery and groceries to the stores.
  • Coordinate projectbased work (Tenders etc.)
  • Assist with supervision to support staff (reception, tea and cleaning ladies).

RECEPTION DUTIES

  • Switchboard duties.
  • Relieving switchboard as well as daily reception duties.

BE PREPARED TO BE TRAINED IN THE BELOW DUTIES - IN TIME - FOR CAREER EXPANSION

ADDITIONAL PERSONAL ASSISSTANT DUTIES

  • Devising and maintaining office systems to deal efficiently with paper flow.
  • Assist with personal tasks for Executives (vehicle license, medical aid, personal policy of Executives).
  • Handling of all insurance claims on the company policy and personal policy of Exec's.
  • Handling Medical aid submission and all claims for Executives.
  • Handling all utility queries for executives.
  • Handling all new vehicle registration and personalization of number plates.
  • Payment preparation for CEO and queries checking statement for correct amounts.
  • Following up on all medical, personal and family queries.
  • General building maintenance (including and not limited to arranging air con repairer, handyman, electricians, carpet repairs, generator maintenance, ADT services and cleaning).
  • Preparation of Exec's lunches (will receive assistance from tea ladies but they prefer that you prepare lunches if not busy).
  • Keeping an electronic record of all company cell phone contracts and handsets.
  • Control the movement of assets and ensure procedures are adhered to.
  • Booking of golf games for events and leisure.
  • Stationery and groceries, ordering and checking of stock.
  • Unpacking stationery and groceries by herself to minimize loss.
  • Picking stationery for all companies and delivering to them.
  • Overseeing stock taken for the kitchen check out to boardrooms and checking back in.
  • Facility reporting system discuss with the Maintenance Manager.
  • Fleet management vehicle licensing, new registrations, renewals and booking of maintenance for vehicles.
  • Making sure passports, ID's and drivers' licences does not expire, organizes appointments for renewals.
  • Facility management overseeing maintenance, quotations, payments and general quality of completed work.
  • Obtaining new service providers for maintenance and construction on the building.
  • Liaising with architects, lawyers and building inspectors.
  • Asset management.
  • Controlling etags and access cards.
  • Implementing new systems of control.
  • Overseeing cleaners, driver, maintenance worker, kitchen staff and office staff.
  • Facilitate insurance, memorabilia and personal insurance.
  • Handling insurance claims, for the company as well as for the Executives and their families.
  • Delivery notes, organizing the delivery routes for various departments, stock deliveries and emergency deliveries.
  • Organizing deliveries and pickups for Executives and their families.
  • Online purchases for the Executives.
  • Storage and delivery of prizes for events.
  • Logbooks for Executives.

HR DUTIES

  • Full recruitment cycle including writing job specs.
  • Booking boardrooms for interviews.
  • Capturing the outcomes of interviews and following up with recruitment agencies.
  • Drafting contracts, job descriptions and policies for new employees.
  • Capturing new employees on the Talenger system.
  • Preparing employee files.
  • Draw reports from system, head counts, leave, medical aid, union and pension fund.
  • Preparing letters of warning for employees when it is required.
  • Inform Manager of hearings that must take place. Also

  • Office Administrator

    2 weeks ago


    Woodmead, South Africa KSP Group Full time

    We are urgently looking for a Office Administrator/ PA to perform a wide range of PA, contracts ,administrative and office support duties.ROLE AND RESPONSIBILITIES1.PA/ Office Administration Implementing and maintaining procedures/office administrative systems Organize office operations and procedures Diary management Planning and organising meetings Booking...

  • Office Administrator

    2 weeks ago


    Woodmead, South Africa KSP Group Full time

    We are urgently looking for a Office Administrator/ PA to perform a wide range of PA, contracts ,administrative and office support duties.ROLE AND RESPONSIBILITIES1.PA/ Office Administration Implementing and maintaining procedures/office administrative systems Organize office operations and procedures Diary management Planning and organising meetings Booking...

  • Office Administrator

    3 weeks ago


    Woodmead, South Africa KSP Group Full time

    We are urgently looking for a Office Administrator/ PA to perform a wide range of PA, contracts ,administrative and office support duties. **ROLE AND RESPONSIBILITIES** **1.PA/ Office Administration** - Implementing and maintaining procedures/office administrative systems - Organize office operations and procedures - Diary management - Planning and...

  • Office Administrator

    3 weeks ago


    Woodmead, South Africa Dante Personnel Full time

    Gauteng, Woodmead - R 15000 (Medical Aid and Pension Fund) Telecommunications Giant looking for Office Administrator with exposure to basic HR administration. Available in Woodmead **Minimum requirements**: - Matric - Tertiary Qualification in HR or Secretarial is an advantage - Minimum of 3 years experience as a personal assistant overseeing diary...

  • Executive Assistant

    4 weeks ago


    Woodmead, South Africa AECI Full time

    Management of diaries by setting up meetings, checking conflicting meeting and communicating with all stakeholders - Take meeting minutes or record meetings as needed, type minutes and distribute to the Executive and ultimately distribution list within appropriate time frame - Offer office support to the division by networking and liaising with facilities...

  • Office Administrator

    2 weeks ago


    Woodmead, South Africa Dante Personnel Full time

    Gauteng, Woodmead R Medical Aid and Pension Fund)Telecommunications Giant looking for Office Administrator with exposure to basic HR administration. Available in WoodmeadMinimum requirements: Matric Tertiary Qualification in HR or Secretarial is an advantage Minimum of 3 years experience as a personal assistant overseeing diary management, travel...


  • Woodmead, South Africa RJPersonnel Full time

    3years Manage calendars of senior managers and provide support for meetings Ensure that operational meetings have agendas, minutes of meetings and followup of action logs Filing of all office, departmental and project related documentation in line with the company's QMS and EMS Assist the business with preparation of QMS and EMS internal audits and...


  • Woodmead, South Africa RJPersonnel Full time

    3years Handling general office management functions Taking and typing minutes of meetings Controlling the Managing Executive's diary and scheduling meetings Assisting with administration, ensuring that purchase orders are raised timeously, purchases are within budget and suppliers are paid on time Making travel arrangementsQualifications and Experience:...

  • Assistant Manager

    4 weeks ago


    Woodmead, South Africa Pepkor Speciality Full time

    As an Assistant Manager working for **Tekkie Town** you will be responsible for managing the floor staff, motivating staff to ensure that their daily targets are met, ensuring that staff are always providing GREAT customer service. Assist the Store Manager with the daily operations of the store by ensuring that correct processes are followed and adhered to...

  • Assistant Manager

    3 weeks ago


    Woodmead, South Africa Pepkor Speciality Full time

    If you are looking are looking for a Company that offers support, recognition, coupled with a fun working environment, then this is the Company you should join! As an Assistant Manager working for Tekkie Town you will be responsible for administration of the store, ensuring that the store maximizes the profitability of the branch, eradicating stock losses,...


  • Woodmead, South Africa Amka Skin & Body Full time

    Entity: AMKA Skin & BodyOccupational Level: Junior - MidReports to: Marketing ManagerPosition: Franchise Marketing Assistant (Half Day Position)Location: WoodmeadJob ObjectiveThe Franchise Marketing Assistant will be responsible for coordinating and liaising between marketing and the franchise partners, including, but not limited to, the following:Assist...

  • Marketing Assistant

    2 weeks ago


    Woodmead, South Africa MoreCorp Full time

    **Marketing Assistant** The MoreCorp Group is a sport, leisure and wellness company underpinned by technology, with our main focus being within the golf and cycling domain. MoreCorp is known for its retail footprint in the golf and cycling sectors in the form of The Pro Shop and the Cycle Lab Chains. At MoreCorp, we believe in helping friends and enabling...


  • Woodmead, South Africa Red Indigo Consulting Full time

    To assist the Financial Controller with administrative and financial tasks. Implementing and managing procurement processes. Responsible in Supervising employees who do financial reporting. Also responsible for updating financial spreadsheets, drafting spreadsheets, and reviewing and reconciling bank statements.Assists in the day-to-day compilation and...


  • Woodmead, South Africa OmTalent Full time

    Executive Assistant **Requirements**: - Excellent communication skills, both verbal and written, with the ability to engage with individuals at all levels. - Exceptional organizational skills and attention to detail, with the ability to multitask and prioritize effectively. - Tech-savvy and proficient in utilizing various software and tools for...


  • Woodmead, South Africa Roos Foods PTY LTD Full time

    Overview - SharePoint & Office365 Administrator. Support, Implementation & securing of the 365 SharePoint & file sharing space & assist the business in maximizing the cloud environment.QUALIFICATIONS, SKILLS, AND COMPETENCIES REQUIRED. Grade 12 and Degree/Diploma in IT or any related qualification. AZ104Azure AdministratorMCITP: SharePoint Administrator...

  • Statutory Officer

    4 weeks ago


    Woodmead, South Africa AECI Full time

    Assist with the updating of all local and foreign statutory records - Maintain an updated organogram of the Group’s legal entities - Assist the Board Support manager with taking minutes of Board and Committees - Update Board and divisional board minute books - Provide ad-hoc governance support as and when required. - Organise, prepare agendas and attend...

  • Virtual Assistant

    4 weeks ago


    Woodmead, South Africa OmTalent Full time

    **Position**: You would be required to work at our offices in Woodmead, Sandton and you would be **required to work American hours (2pm - 11pm). It is important to note that this is not a work from home position.** **Responsibilities**: The role will include but is not limited to the following duties: - Track all of the numbers for the year - billings,...


  • Woodmead, South Africa AECI Full time

    Assist with the updating of all local and foreign statutory records Maintain an updated organogram of the Group's legal entities Assist the Board Support manager with taking minutes of Board and Committees Update Board and divisional board minute books Provide adhoc governance support as and when required. Organise, prepare agendas and attend meetings, take...


  • Woodmead, South Africa AECI Full time

    Deliver results by effectively managing the Group CFO's time and aligning with Executive's targets and deadlines in order to contribute to AECI principles Monitor relevant expenses against annual budget for division and/or events in achievement of departmental financial objectives Provide input into formulation of departmental budgets Manage allocated budget...


  • Woodmead, South Africa StaffCentral Consulting Full time

    **Job Duties/Responsibilities will include**: Assist with document control for systems and audits Audit scheduling, both external and internal - acts as internal auditor Follow up on CAN’s (corrective action notifications) Provide assistance with new procedures and work instructions Assist with updating procedures and policies according to legal...