Online Events Coordinator

2 weeks ago

Cape Town, Western Cape, South Africa Rethink Academy Full time
This is a great opportunity to join an established virtual company.

The events coordinator role is both a rewarding and demanding role supported by manager and other team members.

Training will be provided, but applicants must be detail oriented, able to follow complex processes, work under pressure, multi-task.


The role is responsible for the daily coordination and operational delivery of virtual events and requires effective cross-functional communication and collaboration to ensure that the needs of all stakeholders are met, including speakers, partners, and delegates.

The team sets up 3-6 events a week.


The company is a globally recognised leader in the education and training space and has emerged from the pandemic even bigger and stronger, with a substantial roster of events to deliver.


Key Responsibilities

  • Following event setup checklists
  • Acting as an essential point of contact for events
  • Scheduling events in platforms (training will be provided)
  • Ensuring effective delivery of events and webinars.
  • Collaborating with key internal and external teams
  • Ensure fulfilment of delegate requirements
  • Collation of event materials and product purchases.
  • Proactively responding to delegate inquiries during and after events.
  • Daytoday liaison with joint venture partners and other stakeholders.
  • High level of English language comprehension and written communication.
  • Keeping on top of lastminute changes to event delivery and ensuring that all final details are communicated effectively to all invested parties.
  • Providing event support to colleagues as and when required for all external and internal events.
  • Manage presentations, videos and integrated links in the web room and cue them for broadcast, troubleshooting any issues raised.
  • Providing timely post event reporting to management and updating shared event programmes with any changes.
  • Producing event delivery processes and systems for sharing across the wider company.

Skills & Attributes

  • Experience in virtual event coordination and stakeholder/partner management.
  • Proven organisational and time management skills.
  • Ability to multitask, problem solve and work independently in a fastpaced environment with numerous deadlines.
  • Excellent organisational and planning skills, with a deep level of attention to detail.
  • Proven ability to take direction and work collaboratively with teams and colleagues.
  • High level of verbal and written communication skills.
  • High level of IT competence is preferred however training will be provided.
Contract length: 6-12 months

Salary:
R R225.00 per hour

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