Event Coordinator
2 weeks ago
Responsibilities:
- Collaborate with clients to understand their event objectives, preferences, and requirements.
- Develop event proposals, including budgets, timelines, and event concepts, based on client needs.
- Coordinate all logístical aspects of events, including venue selection, catering, audiovisual equipment, transportation, and accommodations.
- Negotiate and manage contracts with vendors, suppliers, and service providers.
- Ensure compliance with all legal, health, and safety regulations for each event.
- Create and manage event timelines and schedules, ensuring all tasks are completed on time.
- Communicate with clients regularly to provide updates, gather feedback, and address any concerns or changes.
- Oversee event setup, including decorations, signage, and seating arrangements.
- Manage event registration and ticketing processes, including handling attendee inquiries and managing RSVP lists.
- Supervise event staff, volunteers, and contractors, providing guidance and support as needed.
- Troubleshoot and resolve any issues or emergencies that may arise during events.
- Conduct postevent evaluations to gather feedback and identify areas for improvement.
- Maintain accurate records and documentation related to each event, including expenses, invoices, and attendee data.
Qualifications:
- Bachelor's degree in event management, hospitality, marketing, or a related field (preferred).
- Proven experience in event planning and coordination, preferably in a similar role.
- Strong project management skills, with the ability to multitask and prioritize effectively.
- Excellent communication and interpersonal skills, both written and verbal.
- Detailoriented mindset with a focus on delivering highquality events.
- Proficient in event management software and Microsoft Office Suite.
- Ability to work independently and collaboratively as part of a team.
- Flexibility to work evenings, weekends, and travel as required.
- Knowledge of current industry trends and best practices in event planning and management.
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