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Logistics & Project Support Administrator

4 months ago

Goodwood, Western Cape, South Africa Oxford University Press Full time

Oxford University Press Southern Africa


Oxford University Press advances knowledge and learning of all kinds, from a child reading their first words to a researcher expanding the frontiers of their field.

Our work is constantly evolving, and the possibilities are endless. We strive to help more and more people around the world achieve their potential. Oxford University Press is a department of the University of Oxford. It is our mission to further the University's objective of excellence in research, scholarship, and education by publishing worldwide.


In partnership with UNICEF, the National Department of Basic Education, the Northern Cape Department of Education, and the Zener Foundation, a two-year long Early Grade Reading Intervention programme has been rolled out within the Frances Baard and John Taole Gateside districts, in the Northern Cape province.

This initiative aims to improve the teaching practices and outcomes of Foundation Phase teachers and learners, addressing literacy in Setswana Home Language and English, as a First Additional Language.


Logistics & Project Support Administrator

(Fixed Term Contract - 7 Months)


Oxford University Press is recruiting a dynamic Logistics & Project Support Administrator that will play a pivotal role in assisting the Programme Manager and Professional & Content Development Manager with the Early Grade Reading Intervention Project.

The incumbent will ensure smooth operations through effective planning and co-ordination of project activities & training, document management, data capturing and archiving, and couriering as well as providing ad hoc administrative support.

This position is ideal for a detail-oriented individual with excellent organisational skills and a passion for logistics and project management in a support-capacity.

The Logistics & Project Support Administrator will be reporting to the Provincial Implementation Manager. This post is based in Cape Town.

Principal Accountabilities:

  • Executing logistics for termly Reference Groups as well as Coach Training
  • Coordinating travel arrangements and itineraries
  • Supporting the team daily with a wide variety of administrative tasks as needed
  • Ensuring that project supplies (stationery and training materials) are ordered as necessary
  • Compiling agenda and minutes of various meetings
  • Requesting project related purchase orders to be raised
  • Followup on Invoice submissions and the processing of freelancer payments

Qualifications and Experience

  • A relevant degree or equivalent in Education or a related field
  • Minimum of 5 years' working experience in an administrative role in an educationrelated context. Experience in school educational publishing, specifically working with school/campaign related data advantageous
  • Excellent verbal and written communication in English
  • Driver's license [Code B]
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook & Teams)
  • A demonstratable track record of expert organisational skills, and managing various tasks against tight deadlines

Attributes:

  • Action and delivery oriented
  • Shows resilience and commitment despite evolving situations and expectations
  • Attention to detail
  • Strong problemsolving and conflict management skills
  • Excellent time management and organisational skills
  • Ability to work independently as well as part of a team and contribute to team dynamics.
  • Ability to build rapport and trusting relationships with various internal and external stakeholders from diverse backgrounds and cultures across all levels
  • Passion and enthusiasm for literacy education

Oxford offers the following:

  • Remuneration will be market related
  • Pension and medical aid benefits
  • Statutory leave
  • Training opportunities
  • Engaging work in a rewarding and ethical environment.
Closing date: 31 May 2024