Personal Assistant
2 weeks ago
Reference: 9258 RL
Consultant:
Rozel Liebenberg
Daily timesheet management
Checking timekeeping reports for invoicing
Ensuring all required timesheet data required for invoicing is received available.
Issuing invoices and final timesheets and submitting them via appropriate channels for processing
Liaising with finance departments in case of queries.
Follow up on outstanding invoices.
Compiling of monthly statements and submitting to clients.
Keeping track of all client invoicing - provide accountant with the list of all invoices issued along with physical documents
Reviewing and approving of recons
Client agreements management
Assuring valid agreements are in place, monitoring expiry dates.
Monitoring increase due dates and communicating ahead of time.
Preparing quotes
Reviewing and updating documentation
Follow up on sign offs.
Making sure latest purchase orders and agreements are loaded on SharePoint.
Onboarding of new clients
Assisting with new employees onboarding(issuing all necessary documents, arranging access, computer and all resources)
Communicating with accountants for any staff related aspects.
Keeping staff records up to date.
Managing staff leave data.
Verifying payroll data (salaries medical aid deductions, provident fund deductions, standby data)
Liaising with brokers
Office Support
Keeping records of all laptops, preparing IT equipment agreements
Preparing drafts of Standby schedule, communication with team leads.
Intercompany invoicing.
Keeping records of all expense invoices for accounting purposes and submitting copies of invoices to accountants
Compiling list of invoices due for payment
Ensuring all company legal documents are up to date.
Ensuring POPI and PAIA compliancy.
Assisting with BEE certification
Assisting with renewals and add to company insurance policy.
Monitoring ordering stock for the office
Making travel arrangements if needed.
Assisting with booking any required services for the office or for Ferdi.
Managing monthly support buckets
Communication to staff
Qualifications:
A financial background will be advantageous.
How to Apply:
If you are already registered, please forward your CV and the relevant reference number to the consultant with whom you are currently registered in order to avoid duplicity on our system.
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