Executive Operations Manager: Office of The Dvc:

2 weeks ago

East London, Eastern Cape, South Africa University of Fort Hare Full time
Eastern Cape, East London

Alice/ Bisho and East London Campus

The University of Fort Hare

seeks to appoint an Executive Operations Manager who will manage the provision of executive support services in the Office of the

DVC:
Institutional Support to ensure smooth functioning of the Office including efficient utilisation of its resources

DVC:
Institutional Support is responsible for Human Resources, ICT and Properties & Services. The incumbent will expeditiously handle correspondence, communication and prepare authentic high-level reports with data and evidence for strategic advice.

S/he will coordinate, facilitate and monitor the implementation of divisional strategic objectives and operational plans and Institutional Support related projects.

The position supports all aspects of the executive office including administration, operations management, stakeholder liaison, resource utilisation, communication as well as strategic reporting.


MINIMUM REQUIREMENTS

  • Relevant Master's degree.
  • 10 years relevant experience providing administrative support, 5 years of which should be in a similar and challenging highprofile role supporting senior/executive management.
  • Knowledge of higher education sector and an understanding of the operations and affairs of a university environment.

DUTIES & RESPONSIBILITIES INCLUDE:

  • Provide executive support services in the office of the

DVC:
Institutional Support.

  • Tracking and monitoring progress on tasks assigned by the executive to various senior managers in his/her Division and integrating or collating reports where required; and taking minutes at meetings that are not supported by the Committees section.
  • Ascertaining quality assurance on the executive's submissions to the Management Executive Committee (MEC), other University structures, partners, and stakeholders.
  • Ongoing monitoring of the Division's performance in relation to the APP and other planning instruments and identifying areas of concern.
  • Preparing presentations, notices, circulars, and drafting speeches for the executive; handling incoming and outgoing correspondence at executive level; and drafting appropriate responses on behalf of the executive while ensuring compliance with timelines and all requests for information from external institutions such as Department of Higher Education and Training (DHET) and others.
  • Conducting research for executive strategic advice and collating background information to support the executive in the execution of his/her functions; drafting datadriven briefing documents and brief reports for high level decisionmaking; and writing evidencebased reports on behalf of the executive for internal University structures as well as external bodies.
  • Leading or coordinating key projects assigned by the executive with excellent project management skills such as tracking progress on project deliverables, managing their timelines and workflows, and report writing.
  • Compiling the budget and monitoring expenditure in the Office while ensuring sound human relations within the Office including good interactions with the university community and external stakeholders.

Closing Date: 3 April 2023

To apply:
Interested applicants who meet the criteria are invited to:

  • No faxes or walk-ins (hard copies) will be accepted.
The University reserves the right NOT to make a permanent appointment at this stage. University of Fort Hare is an equal opportunity and affirmative action employer.

Pursuant to complying with the Employment Equity Act No.55 of 1998, when appointing preference will be given to applicants from designated groups whose appointments will contribute towards achievement of equitable demographic representation of our workforce profile.


  • For more information please contact:
  • Andisiwe Sonjica

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