Office Manager

2 weeks ago

East London, Eastern Cape, South Africa Profile Personnel Full time

Well-established legal firm are looking to employ a dynamic applicant who will be responsible for overseeing the daily operations of an office and its various departments.


REQUIREMENTS

  • 3year qualification in Office Management or related
  • Computer literate
  • Must be fluent in English (able to speak, read and write competently)
  • Fluency in isiXhosa would be advantageous
  • Excellent communication and interpersonal skills
  • Ability to multitask and prioritise effectively
  • Ability to work independently
  • Experience in a legal environment will be advantageous
  • Proficiency in Microsoft Office and other office software
  • Excellent written and verbal communication skills
  • Strong organisational and time management skills

KEY PERFORMANCE AREAS

  • Overseeing and managing all daytoday office operations
  • Overseeing and maintaining office equipment
  • Managing office finances including budgeting, invoicing and expense reports
  • Monitoring and maintaining office supplies
  • Ensuring compliance with office policies and procedures
  • Assisting with the preparation of reports, presentations and other documents
  • Assisting with administrative tasks including travel bookings, events and team building activities
  • Responding to clients inquiries and complaints in a professional and timely manner
  • Managing external suppliers related to the office management
  • Providing administrative and secretarial support
  • Compiling agendas, registers and minute taking at meetings for accurate recordkeeping
  • Overseeing and maintaining of office fleet
  • Ensuring compliance with statutory requirements in respect of Legal Practice Council and other regulatory industry bodies

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