Pa/ Executive Assistant

2 weeks ago


Cape Town, Western Cape, South Africa Henchem Environmental Management Solutions Full time

Job Brief:

Role & Responsibilities:

-
Compile Data:

  • Provide highlevel administrative support to the CEO of the company such as research, statistical reports and design of presentations.
  • Compile data to assist in making informed decisions.
  • Prepare reports, presentations, and summaries as required.
-
Meeting Coordination:

  • Prepare and reconcile expense reports.
  • Maintain and manage the leader's calendar, including scheduling and coordinating appointments, meetings, and events.
  • Prioritize and reschedule, ensuring the executive's time is used efficiently.
-
Building Relationships:

  • Develop and maintain positive working relationships with internal and external stakeholders crucial to the organization's success.
- comfortable contributing to ad hoc projects as needed.

-
Project Management:

  • Assist in managing and coordinating special projects, initiatives, or events, working closely with other team members and departments.
-
Time-Management:

  • Prioritize own time and CEO's time, allowing management to focus on highpriority tasks by handling routine matters and managing interruptions.
-
Confidentiality:

  • Maintain strict confidentiality of sensitive information and exercise discretion in all interactions and communications.
-
Knowledge:

  • Develop a broad knowledge and understanding of the company's operations and objectives.
-
Tech Proficiency:

  • Uptodate with relevant software and tools used in the organisation, such as productivity apps, project management systems, and communication platforms.
-
Ad-hoc Ready:

  • Be prepared to handle daily unforeseen tasks and challenges.

Qualifications and Requirements

  • Minimum of 5+ years of experience as an PA / Executive Assistant or in a similar role supporting toplevel management.
  • Bachelor's degree or equivalent.
  • Proficient in using productivity tools such as Microsoft Office Suite (Word, Excel, Pastel, PowerPoint, Outlook) and other relevant software.
  • Time management and meeting deadlines, and efficiently handle multiple tasks and priorities.
  • Experience working closely with seniorlevel officials, internal and external stakeholders.
  • Discretion and the ability to handle confidential information with integrity.
  • Expertise in managing executive / CEO' s calendar.
  • Collaborative and interpersonal skills to work effectively with a large variety of personalities.
  • Fluent in Afrikaans, English
  • Excellent Communication and presentation skills
  • Conflict resolution
  • Ability to work under pressure
- a logical and systematic approach to work

  • Good time management
  • The ability to solve problems and make decisions, as well as think laterally and offer creative solutions
  • Commercial awareness and numeracy skills
  • Some degree of IT literacy and the ability to handle electronic data
  • The ability to manage change
  • Strong interpersonal skills and the ability to work well as part of a team
  • Excellent oral and written communication skills
  • Negotiation and analytical skills
  • A positive attitude to continued learning
  • Well presented
  • Energetic, friendly and Selfmotivated
  • Ability to prioritise work according to deadlines, importance and urgency

Salary:
Negotiable


Job Types:
Full-time, Permanent

Pay:
R14 500,00 - R15 000,00 per month
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